Job Description
What You'll Do
We are seeking an experienced, collaborative, and highly motivated Workplace Specialist to join our team. As a Workplace Specialist, you are a fully qualified, career-level professional who brings deep expertise in workplace operations, employee experience, and health & safety practices.
In this role, you will independently manage a diverse scope of responsibilities, applying strong judgment in selecting methods and approaches to resolve a wide range of issues. You will serve as a subject matter expert and trusted resource for employees, stakeholders, and leadership, actively contributing to global workplace initiatives, SOP development, and process improvement efforts in support of global program direction.
You will network with senior internal and external contacts within your area of expertise. Reporting to the Director, Workplace Americas and Europe, you will be an integral member of the broader Workplace Team, contributing to a cohesive and people-centered workplace strategy.
#LI-Onsite
What Your Responsibilities Will Be
Foster Workplace Culture
Champion a positive, inclusive, and engaging workplace environment aligned with company values
Act as a cultural ambassador, reinforcing behaviors that support collaboration, respect, and belonging
Partner with leadership and HR to promote employee engagement initiatives
Policies, Procedures & Subject Matter Expertise
Serve as a subject matter expert on workplace and health & safety policies, procedures, and best practices
Contribute to the development, documentation, and maintenance of SOPs and workplace standards in alignment with global direction
Ensure workplace policies and procedures are clearly communicated, consistently applied, and regularly updated
Support compliance with company standards, safety protocols, and regulatory requirements across regions
Provide guidance and coaching to employees and stakeholders on workplace practices and expectations
Operational Excellence
Independently oversee day-to-day workplace operations to ensure a smooth, safe, and efficient environment
Identify and implement opportunities to improve processes, streamline workflows, and enhance employee experience
Coordinate with vendors and internal teams to maintain facilities and services
Collaboration & Teamwork
Facilitate cross-functional collaboration by creating spaces and opportunities for teams to connect
Build strong relationships across departments and with senior internal and external contacts in your area of expertise
Support teamwork through proactive communication, coaching, and creative problem-solving
Employee Experience & Engagement
Support and help shape programs that enhance employee satisfaction and productivity
Gather feedback and insights to continuously improve workplace experience in alignment with global program goals
Support onboarding experiences to ensure new hires feel welcomed and connected
Events & Community Building
Plan, coordinate, and execute workplace events, including team-building activities, celebrations, and company-wide gatherings
Manage event logistics, budgets, and vendor relationships
Create opportunities for social connection and community within the workplace
Communication & Support
Maintain clear and consistent communication regarding workplace updates, events, and initiatives
Provide responsive, solutions-oriented support to employee needs
Act as a liaison between employees, leadership, and external partners
What You’ll Need To Be Successful
3+ years of experience in employee engagement, workplace experience, or related roles
2+ years of experience in office operations, workplace coordination, or facilities support
Strong, demonstrated knowledge of workplace policies, procedures, and best practices, including health & safety standards
Experience developing or contributing to global or cross-regional workplace initiatives, SOPs, or standards
Proven ability to work with significant autonomy, applying good judgment to select appropriate methods and solutions
Demonstrated ability to build trust, foster relationships with senior internal and external contacts, and maintain a high level of professionalism and confidentiality
Ability to collaborate effectively across teams and serve as a subject matter expert and trusted resource
Experience supporting or leading workplace programs, initiatives, or events that drive employee engagement and community
Highly adaptable with the ability to manage multiple priorities and thrive in a fast-paced, dynamic environment
Strong sense of ownership, initiative, and accountability
Customer-service mindset with a focus on delivering responsive, thoughtful, and people-centered support
Excellent interpersonal, verbal, and written communication skills
Strong organizational and time management skills, with attention to detail
Effective problem-solving skills with the ability to think creatively and implement practical solutions
Ability to analyze feedback and identify opportunities to enhance workplace experience and operations
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Forms)
Pay Range Details
The base pay range(s) below are provided in compliance with state specific laws. Pay ranges may be
different in other locations.
Washington - $77,300 - $136,600 [annually]
The pay range above is the general base pay range for a successful candidate in the state listed. The
successful candidate’s actual salary/wage may be based on various factors, such as geographic
location, candidate experience and qualifications, as well as market and business considerations.
This role is eligible for an annual bonus based on individual and company performance, depending on
the terms of the applicable plan and the employee’s role.
Avalara is an AI-first Company
AI is embedded in our workflows, decision-making, and products. Success here requires embracing AI as an essential capability.
You’ll bring experience using AI and AI-related technologies, ready to thrive here.
You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers.
You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.
How We’ll Take Care Of You
Total Rewards
In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.
Health & Wellness
Benefits vary by location but generally include private medical, life, and disability insurance.
Inclusive culture and diversity
Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship.
What You Need To Know About Avalara
We’re defining the relationship between tax and tech.
We’ve already built an industry-leading cloud compliance platform, processing over 54 billion customer API calls and over 6.6 million tax returns a year. Our growth is real - we're a billion dollar business - and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world.
We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. We’ve been different from day one. Join us, and your career will be too.
We’re An Equal Opportunity Employer
Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.
