Job Description

Team Introduction:

The Administration Department takes the lead in developing an exceptional workplace experience across our regional offices. We drive workplace strategy, optimize performance, and enhance productivity and cost-efficiency. Through innovative programs and user-centric initiatives, we create a unique workplace journey.

Note: Only resumes submitted in English will be considered for this role.

Responsibilities:

- Facilities & Space Management: Oversee and manage the physical workspace, including routine maintenance, internal ticketing systems, facility improvements, and spatial utilization to boost productivity.

- Vendor & Contract Management: Lead vendor and supplier teams by establishing KPIs, managing contract negotiations, and conducting performance reviews to optimize workplace services (e.g., cleaning, maintenance, contractors).

- Budget & Inventory Control: Manage, analyze, and optimize workplace investments. Track expenses, implement cost controls, and ensure regional offices are fully stocked with necessary supplies, inventory, and company signage.

- Company Culture & Event Planning: Partner with internal teams to organize high-impact company events, meetings, and community activities (e.g., gifting, wellness programs, merchandise) that elevate the overall employee experience.

- Cross-Functional Collaboration: Align with key stakeholders across physical security, food services, real estate, and Environmental Health & Safety (EHS) to maintain a seamless, safe, and welcoming environment.

- Data Analysis & Insights: Research, analyze, and leverage data to propose workplace improvements. Create clean visual reports to drive data-backed proposals and business cases.

- Project Leadership: Lead full-cycle small and large-scale projects (e.g., office moves, return-to-office strategies, regional events) with strong governance, tracking, and execution against tight deadlines.

- Technology & Sustainability: Manage workplace technology platforms (ticketing systems, internal communication forums) and drive green initiatives to improve sustainability within the workplace.