Job Description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Workplace Services Coordinator provides day‑to‑day operational and administrative support to ensure smooth workplace and facility operations across the Bucharest location, supporting both legal entities of Lenovo Romania (RO01 and RO02). The role focuses on coordination, documentation, inventory oversight, and stakeholder support, working closely with the local Facilities Management team and external partners.

Key Responsibilities

Operational & Administrative Support

• Preparing and managing all import documentation for employees' internal-use orders (employee workstations) for both Lenovo legal entities, PC demo units (including MKCL), and MBG demo units.
• Acting as the main point of contact for the customs broker, ensuring smooth communication and timely processing.
• Receiving, registering, and handling goods, including organizing demo stock.
• Preparing expedition documentation for deliveries to employees, partners, customers, agencies, influencers, and press.
• Creating and monitoring orders using company internal platforms.
• Inventory tracking and management of IT equipment.
• Managing the demo room, including periodic clean-up, equipment rotation, and disposal of outdated units.

Facilities & Site Support

• Support during local events with chairs/tables reshuffling and any other related preparations for the conference rooms.
• Support for the local teams for other Romania Site related activities.
• Assist with space readiness, meeting room setups, internal events, and general workplace coordination as required.
• Support local vendor coordination for services related to workplace operations, logistics, and maintenance.
• Assist the Facilities Management team with general on‑site activities and operational tasks as needed.

Customer & Stakeholder Support

• Deliver a high standard of internal customer service by responding to requests and issues in a timely and professional manner.
• Collaborate effectively with internal stakeholders, service providers, and vendors to support smooth workplace operations.
• Act as a reliable local point of contact for operational coordination activities.

Skills, Knowledge & Experience

• Previous experience in workplace services, facilities coordination, operations, logistics, or administrative support roles.
• Strong organizational skills with attention to detail and the ability to manage documentation and multiple tasks simultaneously.
• Basic understanding of inventory coordination, order tracking, and operational processes.
• Comfortable working with internal systems and standard office tools.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Proactive, reliable, and customer‑focused, with good communication skills.
• Flexible and adaptable in a dynamic operational environment.
• Fluency in English and Romanian, both written and spoken.

What You Can Expect from Us

• Competitive salary and benefits package, including meal vouchers, life insurance, and private medical healthcare.
• Opportunity to grow within workplace services, facilities management, and operational support.
• Supportive and collaborative team environment.
• Exposure to workplace operations and continuous learning opportunities within a global organization.

Location:

On-site –Bucharest, ROU

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.