Job Description

Make a significant impact in the lives of people with developmental disabilities by joining Canada's largest Developmental Disabilities service provider.

At Karis Disability Services what you do matters. Since 1965, our team has come alongside people with developmental disabilities, and their families, to celebrate each person’s unique gifts as we promote communities where everybody belongs. Beyond Canada, our global work impacts over 300,000 people across 60 communities in six countries. Learn more about Karis Disability Services at www.karis.org

We are seeking a passionate and attentive Workplace Learning Clerk to join our dynamic team. In this role, you will leverage our learning technologies to enhance user engagement. Do you have experience with databases, including a Learning Management System? Do you love using digital tools to facilitate employee orientation? If you're motivated to shape the future of learning systems and empower learners, we want to hear from you!

Permanent, Part-Time

Workplace Learning Clerk

(28 hours per week)

Waterloo Office

Reporting to the Director of Workplace Learning, the Workplace Learning Clerk provides support to numerous administrative tasks of the Workplace Learning Department. This may include tasks related to events, record keeping, virtual course instruction, data entry to the Learning Management System, and editing materials.

Key Responsibilities

Event & Course Production Support

• Act as a virtual course “Producer” to assist instructors during online sessions.
• Support internal meetings, webinars, and information sessions using platforms like MS Teams and Zoom.
• Navigate virtual features such as breakout rooms, polls, and chats.

Registration & Attendance Management

• Manage course registrations and attendance tracking.
• Update employee transcripts in the Learning Management System (LMS).
• Enter attendance data into the Human Resources Information System.

Event Logistics & Follow-Up

• Prepare materials such as gift bags and name badges for events.
• Create and manage surveys and evaluations.
• Assist with mass mailing initiatives.

Data & Departmental Support

• Maintain data integrity across internal systems.
• Support course content testing and editing.
• Manage records including Insured Driver’s files and the Lending Library.
• Record meeting minutes and support departmental documentation.

Requirements:

• 1 year of previous work experience in an office environment.
• College Diploma in a related field of study (e.g., Office Administration)
• Exceptional teamwork and collaborative skills
• Exceptional attention to detail
• Strong computer skills, including Microsoft 365 Suite and data entry
• Strong customer service and interpersonal skills along with excellent written and verbal communication skills
• Familiar with virtual platforms (MS Teams and Zoom) and knowledge of SharePoint is considered an asset

Why Should You Apply?

• Live out our shared values, help others, and find purpose in your work every day.
• Receive competitive wages.
• Enjoy resources such as our Employee and Family Assistance Program and comprehensive benefits.
• Personal and Professional Growth
• Collaboration and Teamwork—Working together on a team, we tackle challenges, share insights, and support one another in fostering a thriving workplace culture.

Application Deadline: Monday, April 13th, 8:30 am

Apply with a cover letter and résumé by Monday, April 13th, 8:30 am, to the Director of Workplace Learning via the ‘Apply Now’ feature.

Start Date: May 2026

Hourly Range: $22.58- $25.44

Karis Disability Services seeks to hire a workforce that represents the diversity of our communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.