Job Description

Workplace experience | Office management | Warsaw

📍 Warsaw | Part-time (20 hours/week) | Working student | Unlimited contract - Umowa zlecenie contract.

About the team

Our Warsaw office is home to a growing, cross-functional team of SumUppers who work across engineering, operations, and beyond. Based in the vibrant Hala Koszyki co-working space at Mindspace, the office is a hub for collaboration, and keeping it running smoothly matters. This role sits within our global Facilities and Office Management function, and you'll be the go-to person making sure the day-to-day experience of our Warsaw team is seamless, welcoming, and well-organised. It's a hands-on opportunity to build real operational skills in a fast-moving, international environment.

What you'll do

• Manage the day-to-day running of the Warsaw office, including coordinating with the Mindspace co-working team and handling incoming mail, deliveries, and supplies
• Support the onboarding and offboarding of employees by preparing workspaces, coordinating access, and ensuring a smooth first-day experience
• Organise and coordinate internal office events, team activities, and meetings
• Review and help clean up outdated administrative processes, and support the documentation of new ones
• Act as the first point of contact for office-related queries from local team members and leaders

You'll be great for this role if…

• Experience in a front desk, hospitality, or office coordination setting, with a strong sense of how to keep things running smoothly.
• Fluency in both Polish and English, with clear and confident communication skills in both languages.
• Ability to manage multiple priorities at once, staying organised and calm when things shift quickly.
• Strong attention to detail and a proactive mindset — spotting what needs doing before being asked.
• Comfort working with a range of stakeholders across different teams and seniority levels.

Why you should join SumUp

🌎 Opportunity to work from our vibrant Warsaw office with inspiring art-filled lounges and a skyline terrace in the Hala Koszyki.This involves an office-first setup
🌈 Commitment to Diversity and Inclusion: be part of a workplace that values and promotes diversity, fostering an inclusive environment where everyone's perspectives are respected and embraced
📚 A dedicated annual L&D budget of €2000 for your individual development, which can be used to attend conferences and/or advance your career through further education
🚴 Fitness support: work out on-site at our gym or explore the city using the Multisport Card, subsidised by SumUp for access to sports facilities across Warsaw
🏖️ Generous time off: enjoy paid leave plus public holidays and special leave days
🌴 Break4me: 1-month sabbatical after 3 years of service
🔗 Referral Bonus: earn additional rewards by referring talented individuals to join the SumUp team

📝 Contract note: This is an unlimited working student contract ( umowa zlecenie), offered at 20 hours per week.

About SumUp

Be empowered to do more that matters.

At SumUp, we're on a mission to empower small businesses across the globe by providing simple and affordable tools that allow them to thrive. Today, over 4 million businesses in 37 markets rely on SumUp as their financial partner to manage payments, finance and customer relationships.

Our commitment to small businesses is reflected in our diverse team of over 3,000 SumUppers from over 90 nationalities, united by global collaboration and an innovative mindset. Our core values lay the foundation for who we are and what we stand for, shaping our work culture and driving our success. We foster inclusivity and a continuous learning culture, providing a safe space for personal and professional growth. Our differences make us unique and strong as we strive to create an environment where everyone belongs and feels supported, no matter how they identify.

SumUp is proud to be an Equal Employment Opportunity employer, actively seeking and embracing diversity in our workforce. We don't make hiring or employment decisions based on race, colour, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable laws or prohibited by company policy. Our commitment extends beyond recruitment to creating a safe and respectful workplace where harassment of any form is strictly prohibited. Discover more about our culture and opportunities on our careers website, and follow our journey on LinkedIn, Instagram, and TikTok