Job Description

The Role

The Workplace Coordinator plays a critical role in ensuring the smooth operation of our office in Cyprus, Limassol. You will be responsible for day-to-day administrative tasks, office organization, vendor coordination, and supporting internal teams The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment

Key Responsibilities

Office Management & Administration:

• Oversee the daily operations of the office, ensuring an organized and efficient workplace.

• Manage office supplies, equipment, and inventory to ensure smooth functioning.

• Handle correspondence, phone calls, and inquiries in a professional manner.

• Support company events, team gatherings, and engagement initiatives.

• Act as the main point of contact for office-related matters (visitors, deliveries, logistics).

• Organize and maintain office documentation, records, and files.

Third Party Coordination:

• Coordinate with suppliers, service providers, and vendors to ensure timely deliveries and quality services.

• Oversee office maintenance, cleaning services, and facility management.

• Manage contracts and agreements related to office supplies, utilities, and other essential services.

Travel & Logistics Coordination:

• Coordinate end-to-end travel logistics for the global team (flights, lodging, visas, and ground transport).

• Oversee travel-related expenses and monitor adherence to internal travel guidelines.

• Provide active support for itineraries, bookings, and urgent schedule adjustments.

• Liaise with external agencies and vendors to streamline corporate travel workflows.

Compliance & Operational Excellence:

• Ensure all workplace operations align with local statutory requirements and safety standards.

• Identify and implement opportunities to improve office efficiency and procedural flows.

• Assist with the oversight of budgets and expenditure tracking.

SKILLS & EXPERIENCE:

• 1-3 years of experience in office administration, office management, or a similar role.

• Excellent organizational and multitasking skills in a fast-paced environment.

• Strong attention to detail while maintaining a big-picture perspective.

• Proficiency in Microsoft Office, Google Workspace, and office management software.

• Effective communication and interpersonal skills to liaise with internal teams and external vendors.

• Problem-solving mindset with the ability to remove barriers and move forward at pace.

• Comfortable handling confidential information.

• Proactive and comfortable taking ownership of tasks.

• Fluency in English.

OTHER:

• You are detail focused but able to see the “big picture”, you can remove barriers, and move forward at pace.

• Encourages communication and collaboration across the business, team and stakeholders in order to build strong relationships and develop cross functional working. A trusted advisor who always delivers on promises.

• Work independently, take appropriate responsibility for actions and make sensible decisions.

• Be self-motivated as you will encounter many challenges and opportunities.

WHY JOIN US:

• Be part of a fast-growing, innovative company with a clear vision and mission.

• Work in a dynamic, collaborative environment that values speed, clarity, and decisiveness.

• Take ownership of a critical role with the opportunity to make a significant impact on the business.

• Join a team of highly motivated, talented professionals who are passionate about delivering exceptional experiences.