Job Description

PURPOSE

The Workplace Administrator is a position for a self-starter who is thorough, possesses strong organizational skills, and demonstrates diligence throughout the entire office coordination process. It is important this individual can take initiative with minimal supervision, coordinates with multiple parties, and maintains multiple offices that meet the needs of our teams.

This individual will also be the main point of contact and guest host for two WWEX Group Mexico offices, which will involve interaction with employees, management, customers, and vendors. Additionally, they will be an integral member of the corporate Workplace Team, planning and implementing initiatives for the entire office portfolio.

This role will be 100% in-office.

ESSENTIAL DUTIES & RESPONSIBILITIES
• Will be responsible for covering the reception desk area to ensure customers, vendors and visitors have a main point of contact upon entry into office.
• This job will require periodic assistance and check-ins at two office locations. (80% at the Torre 4/20% at Equus)
• Work with the Workplace Team and outside property management representatives to help coordinate office needs including; moves and/or construction projects
• Tracks all workplace requests for maintenance, security, furniture needs, vendor setups, etc.
• Manages and communicates with outside vendors as needed (scheduling service, coordinating with local offices and landlords, etc.).
• Coordinates with HR on employee onboarding/offboarding (provisioning building access badges, setup parking, etc.).
• Assists with scheduling meetings or support for interviews, arrange for conference rooms or coordinates other logistical needs arrangements.
• Maintains a functional and neat conference room and desk booking software/schedule.
• Receives, sorts and timely forwards all incoming mail and packages.
• Maintains the appearance and functionality of the Mexico offices to ensure an inviting and positive workplace experience.
• Maintains inventory and ordering of breakroom and general office supplies.
• Assists with other administrative and clerical-related duties such as data entry, photocopying, scanning, faxing, and filing.
• Assists the HR and Operational management with special projects, catering orders and planning of office and new hire events as requested.
• Arranges local transportation for any employee/vendors visiting the Monterrey offices.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES
• Professional Communication (internally and with vendors)
• Bilingual in Spanish and English
• Project Management
• Great Attention to Detail
• Strong Problem-solving skills
• Highly organized
• Standard office equipment
• Proficient in MS Office Suite

QUALIFICATIONS:
• High School Diploma
• Minimum of 2 years experience in a fast paced project management/administrative/clerical support role in a corporate environment.
• Experience with general office technology and AV systems experiences are a plus (but not required).

PHYSICAL DEMANDS & WORK ENVIRONMENT
Work Environment: Job is performed in a general office environment.

Physical Requirements
NP Not Present
O Occasional (Up to 25% of time)
F Frequent (26%-74% of time)
C Constant (75% or more of time)