Job Description

We are looking for a master working student to assist with the day-to-day operations and administrative processes of our funded projects. In this role, you will help coordinate consortium activities, maintain structured project documentation, and ensure smooth communication between teams and external partners. With a high degree of independence, resilience, and a hands-on “learning by doing” attitude, you’ll play a key role in keeping our complex project structures organized and on track.

Tasks

• Task & Project Tracking: Utilize Jira to track project deliverables, consortium milestones, and daily operational tasks.
• Documentation & Knowledge Management: Maintain, organize, and update project documentation, meeting minutes, and reporting guidelines using Confluence.
• Administrative Support: Manage collaborative documents, file archiving, timesheets, and daily communications using Google Workspace (Drive, Docs, Sheets, Calendar).
• Meeting Coordination: Support the organization of project consortium meetings, workshops, or reviews, including drafting agendas and taking detailed minutes.
• Task & Project Tracking: Utilize Jira to track project deliverables, consortium milestones, and daily operational tasks.
• Documentation & Knowledge Management: Maintain, organize, and update project documentation, meeting minutes, and reporting guidelines using Confluence.
• Administrative Support: Manage collaborative documents, file archiving, timesheets, and daily communications using Google Workspace (Drive, Docs, Sheets, Calendar).
• Meeting Coordination: Support the organization of project consortium meetings, workshops, or reviews, including drafting agendas and taking detailed minutes.

Qualifications

• Enrollment Status: Currently enrolled as a full-time master student (ideally in Business Administration, Public Policy, Project Management, European Studies, Economics, or a related field).
• Work Availability: Available to work 15-20 hours per week during the semester (flexible schedule during exam phases).
• Mindset & Work Style High degree of resilience and independence/self-reliance, paired with a strong "learning by doing" attitude to quickly adapt to complex project structures.
• Organizational Skills: Exceptionally organized with a keen eye for detail - vital for handling strict compliance rules, deadlines, and project guidelines.
• Communication & Languages: Excellent English skills are a must; basic or conversational German knowledge is a plus.
• Software Proficiency: Comfortable working daily within our core operational toolstack (Google Workspace, Jira, and Confluence).

In order to simplify and accelerate our application process, we would appreciate it if you could provide us with your enrollment certificate directly with your application.

Benefits

• Hybrid working model.
• Flexible working hours through trust-based working hours.
• At some locations a subsidized canteen and various free drinks.
• Modern office space with very good transport connections.
• Various employee discounts for activities and products.
• Employee events such as summer and winter parties, as well as workshops.
• Numerous training and development opportunities.
• Various health offers, such as sports and health courses.