Job Description

Team triumphs ego – and that’s how we play. 
We keep it real – as a diverse team of talented individuals, we act together to make our world a happier place. Explore more about our community culture here:  https://www.weareact3.com/culture-and-careers/The digital event and guest management team builds a solid base for multiple projects within our agency by using our multi-functional event management software solutions in a wide range of projects and events.  
 
You will support the project managers in the team with the integration of our tools according to deadlines and budget considerations.  
 
You will work alongside the project managers in collecting all necessary tool-related requirements and assist in finding the most suitable solutions. 
 
You will learn the process of how to set up the event management tool (website, registration forms, design, e-mails, etc.) in close cooperation with our colleagues and all stakeholders involved (main departments: hospitality, corporate communications, graphics, brand experiences, etc.). Additionally, you will be in charge of maintaining data sets and the creation of high quality reports. 

• Assist our project managers in all event management tool related topics
• Get insights in managing and executing event management tools & maintaining data sets 
• Create reports on a regular base to keep all stakeholders updated 
• Be responsible for integrating the event management tools in several projects and events, incl. specific functions 
• Implement necessary processes within the software from the first briefing to go-live on a guest facing level
• Develop concepts and strategies in cooperation with our project managers 
• Draft and maintain project plans, timelines, internal and external presentations and documentations  
• Independently manage assigned project areas while making sure that the project lead is updated at all times 
• Build and develop project management skills and take over responsibility in a global agency

Real impact comes from real people and real stories and your story looks a little like this…

• Education You are a student of business administration/marketing/IT or have an equivalent education in event or project management. 
• Skills You have first experience in working with MS Office and web-based software, knowledge in HTML/CSS is an advantage. 
• Organized & Independent Your working style is independent and flexible and you are structured and coordinated. 
• Open Minded. You are open-minded and always interested in newest trends. 
• Communication. You are comfortable with open dialogue in team settings and have very good language skills in English (verbal & written). 
• Detail Oriented. You have an eye for the details and you enjoy working with data and numbers. 
• Hands-On Mentality. You like to take on responsibility. 
• Service Mentality. You like to serve in a manner that will elicit a positive response. 
• Passionate. You have a passion for sports, culture and sustainability. 
• Purpose Driven. You are driven to create real change in people’s lives.

• act.3 on tour join our community and work in an exciting international and interdisciplinary environment with over 18 community bases spanning 6 continents.  
• Learning & education access to training, workshops and custom personal development programmes via our ACT.CADEMY. 
• Our way of acting opportunities for flexible work arrangements and inspiring office design and set-ups. 
• Feel good management open access to coffee, tea and healthy buffets in our community bases.  

act.3 is an equal opportunity employer. We believe real impact comes from real people and real stories. Everyone has a story to tell, and they should be heard, valued and respected. No matter where you come from, what you look like, or what you passion is. We celebrate our uniqueness and actively empower an inclusive and equitable world for all. Our community is for everyone, and so is our workplace. Mind matters more than numbers. We value real relationships built on trust and respect. We see each other at eye-level, inside and outside of work. This means we believe in heart counts and not headcounts. It’s our differences that enable us to shape the future of brands through people, community and culture and make our ideas happen.