Job Description

🌟 We’re Hiring: Workforce Scheduling Administrator

Xyla, (part of Acacium Group)

Homebased

Full Time, Fixed term contract until February 2027

£27,000-£30,000 per annum

Are you an organised and proactive individual? We're looking for a Workforce Scheduling Administrator to join our team and ensure clinical sites are fully staffed by coordinating schedules, managing candidate availability, and maintaining accurate workforce records to support smooth daily operations.

Part of Acacium Group, Xyla is an integrated healthcare solution that improves people’s lives and alleviates the demands of the UK healthcare system. Our services help people avoid hospital or accelerate them safely through it, with specialist support in their community or homes whenever needed. We work in partnership with Our Future Health, the UK’s largest ever health research programme, which aims to help people live healthier lives for longer by improving the prevention, early detection, and treatment of major conditions.

💡 About the Role

In this role, you will:

• Coordinate workforce scheduling across multiple clinical sites nationwide

• Gather staff availability and allocate shifts in line with operational requirements

• Confirm bookings and communicate schedules clearly and efficiently

• Maintain accurate and up-to-date workforce records and systems

• Act as a key point of contact for staff queries relating to shifts and availability

• Support the day-to-day delivery of operations, ensuring all sites are appropriately resourced

🎯 What You’ll Bring

We don’t expect perfection. If most of this sounds like you, we’d love to hear from you:

• Excellent attention to detail and accuracy in record keeping

• Confident communicator with the ability to build relationships with a wide range of stakeholders

• Comfortable working in a fast-paced, dynamic environment

🌍 Why Join Us?

• Your work will directly shape decisions that improve our services.

• You’ll help us maximise value by ensuring data quality.

• You’ll be part of a supportive team where new ideas are welcomed.

• You’ll have opportunities to learn, grow, and develop your skills.

✨Your Benefits

• Pensions scheme, free mortgage broker service & life assurance

• Wellbeing Benefits - Employee Assistance Programme. Digital Health & Wellbeing App. Mental, Social, Physical & Financial Workshops

• Recognition Benefits. Long Service awards, Exceptional performance awards & Increasing holiday allowance

• Discounts. Shopping, lifestyle & cinema discounts

📚 Experience We’re Looking For

• Experience in scheduling, workforce planning, or administration

• Proficient in using systems and Microsoft Office tools

• A proactive and solutions-focused approach

If you don’t meet every requirement but believe you’d be a strong fit, please apply anyway, we value diverse experiences.

🧩 Inclusion & Accessibility

We are committed to creating a truly inclusive and diverse workplace where everyone feels valued, respected, and able to thrive. As an age-friendly and disability-confident employer, we welcome applications from people of all backgrounds, communities and ages, recognising unique skills, experience and perspectives individuals bring at every stage of their career. Guided by our core value of Putting People First, we are committed to fostering an inclusive culture and will consider flexible working options and reasonable adjustments wherever possible to suit individual needs.

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