You’ll be joining the Legal team, which sits at the centre of Web Summit’s global operations and helps the business move quickly while managing risk.
This is not a lawyer role. It is an operational contracts and compliance role focused on employment contracts, contractor and employer-of-record arrangements, and the documentation supporting the employee lifecycle.
You’ll work closely with Legal, People Operations, Recruitment and Finance teams to make sure the right documents are issued, approvals are obtained, records are maintained and non-standard issues are identified and escalated.
You’ll manage the end-to-end workflow for employment contracts, contractor agreements, EOR documentation, renewals, addenda, promotion and role-change letters, and other people-related documents.
You’ll prepare documents using approved templates, check key information, coordinate approvals, issue documents through DocuSign and track completion.
You’ll ensure the correct legal entity, jurisdiction, template, salary, working pattern, language, expiry date and approval process are used.
You’ll maintain accurate registers for contractors, EOR workers and international hires, including start, renewal and expiry dates.
You’ll coordinate legal documentation and acknowledgements during onboarding and offboarding, including confidentiality, data protection, intellectual property and post-termination obligations.
You’ll help prepare instructions for external employment counsel and maintain clear records of advice and action points.
You’ll identify recurring gaps, delays and documentation issues, and help develop better workflows, trackers and controls.
You’ll work across teams and jurisdictions, supporting Web Summit’s operations in Ireland, the UK, Portugal, Canada, Brazil, Qatar and other markets.
2+ years’ experience in HR operations, contracts administration, or legal operations, with a strong focus on employee lifecycle administration or similar workflow-focused roles.
Excellent attention to detail when working with contracts, templates, names, dates, salaries, legal entities and approval processes.
Experience using DocuSign or another electronic signature or contract management platform.
Proven experience managing employee data and workflows within an HRIS such as BambooHR or a similar system.
Confidence maintaining trackers, registers, workflow dashboards and audit-ready records.
Strong written and verbal communication skills, with the ability to explain process requirements clearly.
Sound judgment when working with confidential information and an ability to identify when something is non-standard and should be escalated.
A practical and organised approach, with the ability to manage competing priorities and work calmly under pressure.
Demonstrated understanding of the employee lifecycle, including onboarding, offboarding, and core HR compliance requirements.
Experience with employment contracts, contractor agreements, EOR documentation or cross-border teams is an advantage.
Experience improving manual processes and introducing clearer workflows is a plus.
A legal qualification is not required.
In the years since 2009, Web Summit has grown from a 150-person conference in Dublin to a global event series gathering more than 140,000 attendees every year from all over the world. We build incredible things, from technology and stages to relationships and experiences.
Since 2009, we've grown our team to more than 340 people. At our headquarters in Dublin, Ireland – and in Portugal, Canada, Qatar, Brazil and many more locations around the world – incredible engineers, developers, producers, designers, marketers and salespeople come together to create unique global events.
In Europe, North America, South America, Asia and the Middle East, we are builders of world-class global technology festivals. Our events take on the flavour of their surroundings, while still retaining the successful framework we've fine-tuned over the years.
Web Summit events have become unrivalled global meeting places for the world's most disruptive technology companies, and for those interested in how that disruption can transform their businesses and their lives.
Help us build great things: https://websummit.com/careers
