At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Iron Mountain is seeking a detail-oriented and motivated Workforce Administration Specialist to join our Human Resources Operations Service Center team.
In this role, you will be responsible for providing centralized HR administration, maintaining employee records, and supporting local benefits and compliance workflows for our Romania operations.
You will join a collaborative regional team dedicated to delivering high-quality employee lifecycle support across Europe, the Middle East, and Africa (EMEA).
In this role, you will:
Retained HR Administration: Maintain and organize local employee files ensuring data privacy compliance, manage local termination cases under the global offboarding process, and handle in-house administrative activities such as medical leaves and employee certificates.
Compliance and Reporting: Support the preparation and submission of required local Romanian HR government reports and data, ensuring strict adherence to regulatory requirements and deadlines (including REGES).
Partner Collaboration: Assist the outsourced HR partner with the resolution of routine and complex employee lifecycle event cases by providing necessary documentation from local records.
Benefits Administration Support: Support the administration of local benefits programs—including initial data entry for enrollments, changes, and terminations—and resolve complex benefits queries.
System Data Management: Support the accurate recording of leaves of absence and other transaction data in core HR systems following established processes.
The ideal candidate will have:
1–2 years of experience in an HR administrative, data entry, or similar HR support role.
Strong knowledge of HR Information Systems (such as Workday) and case management tools (such as ServiceNow).
Language Proficiency: Fluency in both English and Romanian is essential for this role.
Data Integrity: Strong attention to detail and exceptional accuracy in data entry and record-keeping.
Regulatory Awareness: Familiarity with Romanian labor documentation and localized HR processes.
Location: Cluj-Napoca - this is a hybrid role that will require presence in the office at least once per week.
Competitive compensation and benefits aligned with your experience.
Flexible work options to support work–life balance.
Comprehensive health and wellness plans.
Opportunities for continuous learning and professional growth within a global organization.
Category: Human Resources
In the era of AI, your data is your advantage. Yet too often it remains untapped: disconnected from systems, underutilized, untrained, and exposed to risk. Iron Mountain is the trusted partner for organizations of all sizes to unlock what’s possible, transforming information into intelligence and assets into advantage.
How? By seamlessly managing digital and physical assets of all kinds across their lifecycle—making them visible, secure, accessible, and AI-ready. From payments to pathology, mortgages to media, fine art to IT, we’ve helped more than 240,000 customers around the world, including 95% of the Fortune 1000, unlock more value from what’s already within reach. All with unparalleled security, governance, and sustainability at every step.
What can we unlock together?
