Job Description

Job Location: OKLAHOMA CITY, OK 73111
Position Type: Full TimeEducation
Level: High School
Travel Percentage: Negligible
Job Shift: Vary
Job Category: Admin - ClericalDuties and Responsibilities:
- Assists with the day-to-day operations of the Facilities Departments by providing administrative support as needed.
- Dependability, good attendance, and occasional overtime required.
- May be required to work evenings, weekends, or holidays as scheduled.
- Ability to obtain and maintain a valid Oklahoma Racing Commission license.
- Coordinate division of workload and dispatch assignments to technicians on building and equipment maintenance.
- Open, sort, and distribute mail on a daily basis. Respond promptly to requests via phone or email.
- Answer department phones, take messages or answer routine questions.
- Act as a liaison with other departments and outside agencies (employees, management, and vendors) in scheduling test building security systems and meeting fire code compliance.
- Ability to work well in a team environment and be a self-starter.
- Create purchase orders for vendors, contractors, and department supplies.
- Process departmental reports and data entry in work order management, purchase order, and payroll systems.
- Type and design general correspondence, memos, and charts as requested by Manager.
- Perform all other duties as assigned.

QualificationsEducation:
- High School Diploma or GED.
- Any Vocational Training is preferred
Knowledge, Skills, and Abilities,
- Equipment knowledge of personal computers, printers/copiers
- Communicate effectively both orally and in writing.
- Understand and follow oral and written directions.
- Work independently with little direction.
- Meet schedules and time lines.
- Some knowledge of Microsoft Word, Excel and PowerPoint
Licenses/Certifications/Other:
- Must be able to pass a background check and receive a license or permit from any Regulatory Agency if applicable to perform the essential job functions
- Must be able to complete a pre-employment drug test with a negative result