As the West Palm Beach Office Receptionist, you will serve as the first point of contact for visitors, clients, and employees at the WPB office while attending to the day-to-day needs that keep the office running smoothly. Sitting onsite five days a week, this role blends front-desk reception with office management responsibilities, requiring strong organizational skills, discretion, and professionalism, along with a proactive, service-oriented approach to supporting employees and guests.
o Serve as the first point of contact at the WPB office, greeting visitors, clients, and employees with a professional, welcoming demeanor.
o Manage the visitor sign-in and badge process, issue temporary access as needed, and notify employees promptly when their guests arrive.
Communication:
o Serve as the primary point of contact for internal and external communications directed to the WPB office.
o Screen and prioritize incoming mail and other correspondence, responding or redirecting as appropriate.
o Receive, sort, and distribute incoming mail and packages, and coordinate outgoing mail and courier services.
o Prepare meeting rooms and arrange logistics for meetings, including room bookings, technology setup, and catering when necessary.
o Plan and execute office events, gatherings, coordinating logistics such as catering, venue setup, and attendee management.
o Order and track office supplies and pantry inventory, reordering before stock runs low.
o Code and route office-related invoices and expenses to the appropriate finance contact for processing.
o Maintain accurate records of office supplies, equipment, and service contracts.
o Provide guidance to employees on office procedures and policies, recommending cost-saving opportunities where appropriate.
o Assist with special projects and initiatives as assigned, exercising discretion and confidentiality as necessary.
o Monitor the office space for cleanliness, organization, and safety, escalating any maintenance or facility issues promptly.
o Coordinate with building management and maintenance vendors to resolve facility issues in a timely manner.
o Monitor and restock shared spaces (kitchen, supply closets, conference rooms) so the office is always guest-ready.
o Office Operations: Manage day-to-day office operations, including facilities management, supplies inventory, and equipment maintenance.
o Vendor Management: Liaise with office vendors and service providers, negotiate contracts, and oversee the delivery of services.
o Budget Management: Assist in developing and managing the office budget, tracking expenses, and identifying cost-saving opportunities.
o Office Logistics: Coordinate broader office logistics, such as facility access control, badge systems, and space planning.
Duracell is the world’s leading manufacturer and marketer of high-performance alkaline batteries, complemented by a portfolio of high quality, market leading specialty, rechargeable and professional batteries. Duracell’s products power numerous critical professional devices across the globe such as heart rate monitors, defibrillators, telemetry devices, smoke detectors, fire alarms, automated valves and security systems. As the leader in the professional power category, Duracell has a rich history of innovation, continuously introducing batteries that are smaller, thinner, with more energy and longer lasting than competitive brands. Since March 2016, Duracell has found its permanent home within Berkshire Hathaway (ranked #4 World's Most Admired Companies by Fortune Magazine and #3 in the Fortune 500), and will continue to focus on sustainable growth, industry-leading innovation while creating long-term value for our customers and consumers. At Duracell, integrity, end-to-end accountability across all levels, fast decision-making and a “can do” attitude is highly valued.
Duracell is the world’s leading manufacturer and marketer of high-performance alkaline batteries, lithium coins, rechargeable batteries, and other specialty cells. Duracell powers many devices across the globe such as game console controllers, baby monitors, flashlights, smoke detectors, and toys such as the Monster Jam RC trucks.
As the leader in the personal power category, Duracell has a rich history of innovation continuously introducing batteries that are more powerful and longer lasting than competitor brands - holding our title as the #1 trusted battery brand since 2018. Duracell is committed to powering communities and organizations, ensuring child safety, and keeping devices running when they’re needed most.
Duracell focuses on sustainable growth, industry-leading innovation and creating long term value for our customers and consumers. At Duracell integrity, end to end accountability across all levels, fast decision making and a “can do” attitude are highly valued. Powered by those, Duracell - a multi-national and multi-cultural company – is committed to become the world’s undisputed #1 Personal Power Company.
Duracell is committed to hiring incredible talent and, as such, offers competitive compensation packages and employee benefits. To this same end, Duracell respects and values the aspects that make each candidate unique and, as an Equal Opportunity employer, is committed to providing a work environment that is free of discrimination against employees and applicants on the basis of any factor prohibited by applicable laws and regulations.
