Job Description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

To effectively manage WASH Supply Chain Operations in line with WVI’s procurement policy and procedures, the WASH supply Chain guidelines on Water Quality and WASH donors requirements e.g. Charity Water, Hilton & Conrad Foundation, USAID etc. To ensure the implementation of WVI guidelines and protocols, supporting timely implementation of WASH Projects in Sierra Leone that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.

MAJOR RESPONSIBILITIES

Business Requirements

• Understand the WV standard and business requirements and apply in the day-to-day work.

Planning

• Support the project during budgeting and financial planning period by providing necessary market intelligence to assist with the process

• Support the project during Procurement planning stage and ensure that there is alignment with company procedures and timeously submission of plans in line with set deadlines.

• Advise and seek approval of project stakeholders of modifications from original requests.

• Facilitates all parties the timely resolution of issues that could impact meeting the needs of the requestors and communities served by the project.

• Identify alternative supply sources for materials / services not under contract

• Work with WASH project and Logistics to ensure safe delivery and receipt of ordered materials

• Resolve conflicts with WASH project deliveries and suppliers in central and provincial/district levels

Strategic Sourcing

• Execute the Market Assessment and Supplier Pre-Qualification process based on the set guidelines for the assigned categories related to WASH project.

• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories, related to WASH project.

• Ensure that all sourcing is done as per WVI WASH protocols and guidelines

• Lead negotiations for the assigned Categories for WASH project.

• Conduct WASH Project sourcing events.

• Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process, related to Malaria Projects and any collaborating partner/s.

• Actively participate in Purchasing Committee meetings and ensure that proper documentation is maintained, related to WASH project.

Supplier Contract and Relationship Management

• Accurately complete the master data management and supplier register

• Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities, for WASH project.

• Ensure that contractual conditions and performance indicators are understood by the suppliers involved in WASH projects.

• Identify & resolve or escalate contract-related issues both internally and externally, for WASH project.

• Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement, related to WASH project.

Procurement Execution

• Run daily reports of incoming Purchase Requisitions (Pending Buyer Action), assign to self all requisition related to the project, verify that specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.

• Follow Procurement Policies and guidelines in Supplier Award decisions under the applicable threshold.

• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Data Management, Analysis and Reporting

• Collect and analyze data to support decision-making process related to WASH Project Sourcing events

• Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated

• Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management

• Prepare summary report of supplier bid responses for Procurement Committee award decision meetings

• Track and analyze Project Procurement performance indicators and savings against established target levels

Process, Procedure and Policy

• Conduct all project procurement related tasks as per the approved procurement policies, processes and water quality guidelines and protocols as well as MOZWASH and Charity water requirements

• Advice management regarding any challenge / risks / impractical guidelines.

• Collect customer feedback relating to the policies, processes and guidelines, and report to immediate Supervisor for improvements or change,

• Identify gaps and propose to management any changes to Partners / Sub-Grantees SCM Policies, procedures accordingly

Systems Development and Implementation

• Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control and Compliance

• Conduct supplier pre-qualification for all new suppliers and maintain records.

• Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurement of goods, works or services.

• Maintain proper filing and record keeping as per the guidelines set by the management.

• Coordinate with Requesters to close out open POs in a timely manner.

• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the Head of Department.

• Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.

• Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Training and Capacity Building

• Coordinate, participate in, and/or train WASH project staff and other WVI Departments as may be required on WVI Procurement Policies, Processes, Systems and Water Quality

• Provide training on the approved capacity building plan.

• Coordinate with internal stakeholders in monitoring the progress on Water Quality related matters and submit progress reports to the management.

Water Quality

• Be focal point for all WASH water quality matters related to assigned projects

• Coordinate sampling and ensure all sampling protocols are followed

• Ensure incoming materials inspections are done to ensure suppliers deliver materials according to expected standards in line with Water Quality guidelines and protocols

• Ensure WASH Procurement guidelines are implemented in full

REQUIRED KNOWLEDGE, SKILL AND EXPERIENCE

• University degree in Business Administration, Financial accounting, Economics or similar degree

• Education in supply chain/Procurement and Project management knowledge is a major asset.

• Experience in Hydrology, Civil Engineering, Water Treatment and Quality Inspections is an added advantage.

• Professional level competence in both English and French languages preferred.

• Experience supporting WASH supply chain roles

Working Environment / Conditions:

• Work environment: Office-based with travel to the field

• Travel: 40% Domestic travel is required.

All successful candidates will be required to undergo a police (criminal background) check, appropriate to the role and location, as well as a Counter-Terrorism Sanctions screening, as part of the clearance process prior to commencing employment.

World Vision International also participates in the Inter-Agency Misconduct Disclosure Scheme (https://misconduct-disclosure-scheme.org/). In line with this Scheme, we will request information from applicants’ previous employers, as part of the reference checking process, regarding any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, as well as any such incidents under investigation at the time of separation.

By applying for this role, applicants confirm their understanding of and consent to these recruitment procedures.

WOMEN ARE STRONGLY ENCOURAGED TO APPLY

Applicant Types Accepted:

Local Applicants Only