Job Description

Job Title: Warehouse & Inventory Manager – Gujarati/Hindu Speaking Location : Kenya Eligibility: Open to Kenyan nationals only Note: Fluency in Gujarati or Hindi is a required skill for this role due to the nature of supplier communications and stakeholder engagement. Location: Nairobi, Kenya We are seeking an experienced Warehouse & Inventory Manager to oversee stock control, warehouse operations, consignment stores, showroom inventory, and equipment traceability. Key Responsibilities 1. Stock Management & Warehouse Control - Oversee stock receiving, inspection, storage, issuing, returns, and transfers. - Ensure all stock movements are accurately recorded in Odoo on the day of movement. - Conduct regular stocktakes, investigate variances, and coordinate adjustments with Finance. - Monitor stock levels, expiry dates, ageing, and replenishment needs. - Maintain proper storage, safety, traceability, and inventory records. 2. Showroom Stock & Team Supervision - Reconcile showroom and POS stock and conduct weekly counts. - Supervise, train, and allocate duties to storekeeping staff. - Improve warehouse organisation, stock handling, and operating procedures. 3. Consignment Store Management - Maintain accurate records of consignment locations, agreements, and stock levels. - Track stock placements, transfers, usage, returns, and customer confirmations. - Reconcile monthly consignment stock and ensure timely invoicing of verified usage. - Investigate discrepancies, losses, and inactive stock. 4. Demonstration Units & Customer Equipment - Maintain records of demonstration units, samples, spare parts, and customer-owned equipment. - Track equipment issuance, location, condition, and expected return dates. - Coordinate technical inspections with Biomedical Services and follow up on overdue returns. - Ensure customer equipment is separately recorded and traceable. 5. Equipment & Spare Parts Coordination - Coordinate with Biomedical Services, Procurement, Finance, Order Processing, and Dispatch. - Ensure spare parts movements are linked to authorised service jobs. - Confirm stock readiness before dispatch, including required approvals and technical clearance. 6. Controls & Reporting - Prevent undocumented stock movements and quarantine damaged or suspect items. - Submit stock adjustment and write-off requests for independent Finance review and approval. - Provide daily exception reports, weekly inventory updates, and monthly consignment reconciliations. - Track discrepancies, assign responsibility, and ensure timely resolution. 7. First 30-Day Priorities - Complete stock and equipment handover. - Verify opening stock balances and reconcile showroom and consignment records. - Resolve unposted stock movements. - Establish a stock-count calendar and submit a warehouse improvement plan. Requirements Requirements: • Bachelor’s Degree or Diploma in Supply Chain, Inventory Management, Warehousing, or a related field. • 3–5 years’ relevant experience. • Proficiency in Odoo or a similar ERP system. • Strong stock reconciliation, reporting, and team leadership skills. • Medical equipment inventory experience is a MUST. • Hindi or Gujarati speaking skills preferred for effective communication with business owners and key suppliers