Job Description

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field (preferred, not required)
• 2–5 years of experience in an administrative, office manager, bookkeeping, or similar role
• At least 1 year of hands-on experience using QuickBooks
• Strong written and verbal communication skills; professional and confident on the phone with clients, vendors, and internal team members
• Highly organized with the ability to manage multiple priorities, deadlines, and administrative tasks simultaneously
• Self-starter who can work independently with minimal supervision
• Proficiency in Microsoft Office (Outlook, Excel, Word); experience with office management tools and calendars required
• Comfortable wearing multiple hats, including bookkeeping, ordering supplies, front-desk responsibilities, and light social media coordination
• Ability to work on-site in Kansas City, MO
• Valid work authorization in the United States

Responsibilities

• Manage day-to-day office administrative operations to ensure an organized and efficient work environment
• Perform bookkeeping duties in QuickBooks, including invoicing, accounts payable/receivable, expense tracking, and basic reconciliations
• Process orders, generate invoices, and coordinate with vendors and internal teams regarding purchases and deliveries
• Maintain organized financial and administrative records, both digital and physical
• Serve as the first point of contact for clients, vendors, and visitors — answering phones and emails professionally and directing inquiries appropriately
• Order office and operational supplies and track inventory levels as needed
• Manage calendars, schedule meetings, and support leadership with administrative tasks
• Assist with basic reporting and provide administrative support for operational updates
• Support light social media activity (posting updates, maintaining company presence, coordinating simple content)
• Collaborate with internal teams to ensure smooth daily operations
• Take on additional administrative or operational responsibilities as business needs evolve

We Offer

• Medical, dental, and vision insurance
• Paid time off and paid holidays
• 401K retirement plan with company contribution
• Opportunities for professional growth and advancement as the U.S. operation scales
• The chance to play a role in launching and shaping the company’s U.S. presence