Job Description

Package: Competitive Salary + Benefits

Role ID: SF20051

At QinetiQ, we’re not just imagining tomorrow – we’re creating it. From cutting‑edge defence technology to ground‑breaking innovation, our mission is to empower and protect lives. Join us as a Site and Project Administrator at our Waddington site, where you’ll play a key role in supporting our people and ensuring the smooth day‑to‑day running of the site.

The Role
As the Waddington Site and Project Administrator, you’ll drive operational excellence by providing robust administrative support, secure information management and seamless coordination across projects and stakeholders.

Day-to-day, you’ll support office operations and project delivery by managing information and documentation, coordinating meetings and site activities, monitoring shared mailboxes and ensuring the secure handling of materials and assets.

Your responsibilities will include:

• Managing classified materials and ensuring secure handling, storage, and disposal processes
• Creating and maintaining SharePoint sites, including document control and version management
• Organising and facilitating meetings, site visits, and stakeholder engagements
• Monitoring project mailboxes and distributing communications effectively
• Supporting procurement activities, including raising and tracking purchase orders
• Producing reports and providing administrative support to projects and site operations

Essential experience of the Waddington Site and Project Administrator:

• Proven experience in administrative support within a project or office environment
• Strong organisational and multitasking skills with the ability to prioritise effectively
• Ability to communicate confidently with a range of stakeholders including senior personnel
• Experience managing confidential or sensitive information with attention to detail
• Competence in Microsoft Office applications including Word, Excel and Outlook
• Working knowledge of SharePoint and document management systems

Essential qualifications for the Waddington Site and Project Administrator:

• Qualified to GCSE level or equivalent
• Level 3 business administration qualification or equivalent experience

We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.

This role is 37 hours per week based onsite at our RAF Waddington location.

Why Join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experiences enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture. www.qinetiq.com/en/careers/life-at-qinetiq

Our Benefits

• Matched contribution pension scheme, with life assurance
• Generous holiday allowance, with the option to purchase additional days
• Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community

Our Recruitment Process:

We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels valued, heard and supported. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which means factors such as nationality or previous nationalities may affect the roles that you can be employed in.

Please note that all applicants for this role must be eligible for SC clearance, as a minimum.

UKSV National Security Vetting Solution: guidance for applicants - GOV.UK (www.gov.uk)

Multi-Site

QinetiQ operates state-of-the-art facilities across the UK that focus on defence, security and technology innovation. These facilities enable QinetiQ to conduct a wide range of research, testing and development activities that support both military and civilian applications helping to advance technology and support national security.

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