Job Description

Under the direct supervision of the National Finance Officer (GHAP), the Finance Assistant will be responsible and accountable for assisting in the Migration Health Programme Monitoring and Administrative-Finance (PAF) functions of the Global Migration Health Division (MHD) unit based at the Global Shared Services Centre (GSSC).

1. FINANCIAL MONITORING AND REPORTING

• Generate financial reports from ORACLE/WAVE as source data for other reports or monitoring purposes.

• Produce and enhance regular and complex financial monitoring reports using established templates for large global migration health assessment programmes, specifically the Global Health Assessment Projects (GHAPs), IOM Tele-radiology Programme, Pre-departure medical services Project for Canada-bound refugees, Global Support and Coordination Services (GSCS) and other health projects managed by MHD HQ and GSSC

• Assist in producing in-depth qualitative and quantitative written assessmentsof financial data and reports.

• Conduct financial review of transactions, both revenue and expenses, as well as financial performance reviews on a monthly basis for any of the above-mentioned migration health projects including start-up/one-time costs. Communicate the findings and follow up with field offices until action has been taken.

• Assist in the preparation of monthly, quarterly and annual financial reports for global migration health projects for dissemination to the Regional Offices (ROs) and submission to the Project Manager (PM) and the GHAP Budget Review Committee (BRC).

2. BUDGET PREPARATION AND EVALUATION

• Conduct reviews and assessments of new and supplemental/revised budget requests submitted by IOM missions. Communicate the findings and recommendations and follow up with field offices until action has been taken.

• Consolidate budget requests by collating and encoding data into the established templates.

• Assist in the preparation and review of Budgeting for New Projects (BNP) based on approved budget prior to upload.

• Follow up with offices on the submission of missing BNPs.

3. OTHER ADMIN-FINANCE SUPPORT TASKS

• Conduct bi-weekly quality control and consolidation of name lists and evaluate thoroughly its supporting documents, scrutinize eligibility and completeness, and process and submit invoices for reimbursement in a timely manner.

• Assist in the project activation procedures and financial closing of global migration health projects.

• Assist in the development and enhancement of templates, automation of management view reports through dashboards, spending review, Budget Submission Package (BSP) analysis, and financial performance indicator generation.

• Update Standard Operating Procedures (SOP), work instruction manuals, and invoicing procedures within the assigned work areas.

• Organize and manage the filing system of the PAF working documents and reports in the OneDrive/Share Point.

• Assist during audit, such as supplying the necessary supporting documents, and implement audit recommendations on budget preparation and evaluation as well as financial monitoring and reporting.

• Assist in the preparation of monthly salary projectization of MHD GSCS staff in GSSC and HQ.

• Provide training support on administrative and financial issues within the assigned work areas.

• Provide recommendations on how to further improve current processes so as to align with IOM policies and procedures.

• Coordinate with Treasury on payment received and with Revenue on accruals of revenue, clearing of accounts receivable and adjustment entries.

• Perform other related duties that may be assigned.

EDUCATION

• University degree in Accounting, Finance, Business Administration or a related field from an
  accredited academic institution, with three (3) years of relevant professional experience in the field of accounting, finance, budgeting or auditing; or,
• Completed High school degree from an accredited academic institution, with five (5) years of
  relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Sound knowledge of accounting systems and/or SAP/ORACLE plus generally accepted accounting principles, internal controls and audit/review procedures.
• At least one year of experience in medical insurance claims processing and invoicing and/or financial monitoring of health-related self-funded projects is desired.

SKILLS

• High level of computer literacy, especially in MS Excel and PowerPoint applications; knowledge of
  other IT packages and their implementation an advantage.
• Good analytical and problem solving skills with an eye for details.
• Excellent organizational and multi-tasking skills.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - Behavioural indicators – Level 1

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies