Tarrant County

VITAL RECORDS ASSOCIATE CLERK III - County Clerk

Tarrant County  •  $35k - $39k/yr  •  Onsite  •  16 hours ago
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Job Description

Posting number: 11133

Department: County Clerk

Job classification: Clerk III, Associate - Vital Records - County Clerk's Office

Posting type: Open

Categories: Administration, Records Management, Office and Administrative Support

Provides service to Vital Records customers that consist of the issuance and filing of marriage licenses, assumed names, birth records, death records and military discharges (DD214). Daily duties include scanning, indexing and verifying all death records received and filed. Responsible for the cashiering of all daily transactions.

Examples of duties

  1. Inspects all incoming documents for filing to determine if they meet state and departmental requirements. Acknowledges applicant signatures with proper identification, and collects fee associated with these filings.
  2. Performs searches and produces certified copies for all customer requested documents filed in the Vital Records Department.
  3. Handles all cashiering transactions, which include fee collection and credit card transactions via Certified Payments system. Also must be able to balance daily receipts and prepare daily bank deposits.
  4. Handle the issuance, processing and scanning of marriage licenses according to State statutes.
  5. Handle the issuance, processing and scanning of assumed names according to State statutes.
  6. Handle the issuance, processing and scanning of Military Discharges (DD214) according to State statutes.
  7. Maintains entry of information into the Texas Electronic Registrar System (TER) death records and generates birth certificates from a separate state-wide network according to State law.
  8. Assist funeral homes to ensure proper, timely, and accurate filings of death certificates.
  9. Answers phones to provide departmental information, explains County website usage, and provides directions to all seven locations.
  10. Performs all other related duties as assigned.

Qualifications

  • High School Diploma or equivalent.
  • Two (2) years general office work is required.
  • Must be bondable, able to pass a State security clearance.
  • Must possess a valid driver's license. Familiarity with scanning equipment and computer keyboarding.
  • Ability to work face-to-face with customers. Knowledge of TER (Texas Electronic Registrar System), State of Texas Birth Remote System, GRM (Government Records Management), and Certified Payments are helpful.
  • Must maintain confidentiality of all sensitive records. Good communication, interpersonal, and multi-tasking skills.
  • Must be able to work unassisted and make confident decisions.
  • Must have reliable transportation to rotate duties at any of the seven sub-courthouse locations when necessary.
  • Knowledge of State Vital Records programs preferred.

Supplemental information

While performing the duties of this position, the incumbent is regularly required to bend, carry, hear, keyboard, lift below the waist, lift between waist and shoulder, lift overhead, tolerate noise, reach, perform repetitive tasks, see color, see near, sit, squat, talk, use his/her hands, drive a vehicle, walk, and work alone and with others.
Tarrant County

About Tarrant County

Tarrant County is an urban county located in the north central part of Texas. Fort Worth serves as the county seat to a county population of approximately 2.2 million citizens. Tarrant County is a member of the North Central Texas Council of Governments.

Today much of the flavor and attitudes that are the history of Tarrant County live on. The frontier has changed, but not the pioneering spirit. Tarrant County is now home to a diverse spectrum of businesses and lifestyles. Cattle and agriculture, as well as aerospace companies and defense contractors, play a major role in the economic foundation of the County. Tarrant County's western heritage sits side by side with its internationally renowned Cultural District.

With such a diverse mix of styles, there is never a lack of things to do and see. We hope you will take the time to enjoy our heritage and join us in our pioneering spirit. Tarrant County has changed dramatically over the past few years. Once dependent on defense plants and its military base, Tarrant County's economy has been transformed into one of the most vibrant and diverse in the nation and is leading the regional resurgence in business relocations and expansions, retail development and new housing construction. Once tied to the oil rigs and cattle ranches of west Texas, Tarrant County's businesses today reach around the globe and the County's commercial and industrial airports are among the country's foremost international gateways.

Industry
Government & Public Safety
Company Size
1,001-5,000 employees
Headquarters
Fort Worth, TX
Year Founded
1849
Website
tarrantcountytx.gov
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