Job Description

Virtual Events Production Coordinator

Salary: £22,500 per annum (£30,000 FTE), plus company benefits

Location: Fully remote – must be based in the UK

Contract: Part Time, Permanent

Shifts: 30 hours per week, Monday – Thursday, 9am until 5:30pm with 1 hours unpaid break, flexibility is essential to accommodate global event schedules and client needs

Williams Lea seeks a Virtual Events Production Coordinator Records Assistant to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of role

We are seeking a highly organized, client-focused Virtual Events Production Coordinator to support the planning and execution of virtual events across the EMEA and APAC regions.

The ideal candidate is calm under pressure, technically proficient, highly professional, and comfortable working directly with senior executives and stakeholders. This individual will play a critical role in ensuring seamless event execution from planning through post-event delivery.

Key responsibilities

• Produce and execute virtual events using Zoom Webinars, Zoom Meetings, and ON24 (experience with ON24 preferred but training can be provided).
• Configure event platforms, manage event logistics, and conduct technical rehearsals with presenters and stakeholders.
• Provide live production support during virtual events, including monitoring attendee experience and troubleshooting technical issues in real time.
• Coordinate with internal teams and client stakeholders to ensure successful event delivery.
• Manage post-event activities, including recording distribution, reporting, and asset delivery.
• Perform basic in-house video editing for post-event recordings and content (preferred but not required).
• Maintain a professional, polished experience for presenters and attendees while ensuring events run smoothly and efficiently.
• Adapt to changing priorities and event schedules while maintaining a high level of service and responsiveness.

Personal attributes

Required

• Experience producing virtual events using Zoom Webinars and Zoom Meetings.
• Strong technical aptitude with the ability to troubleshoot live event issues quickly and effectively.
• Excellent verbal and written communication skills.
• Professional demeanor with the confidence to interact with senior executives and clients.
• Exceptional organizational skills and attention to detail.
• Ability to remain calm under pressure while managing multiple priorities.
• Flexible schedule with the ability to adjust working hours to support global events across EMEA and APAC.

Preferred

• Experience with ON24 virtual event platform.
• Basic video editing experience for post-event recordings and digital assets.
• Previous experience supporting corporate or enterprise virtual events.

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• 25 days holiday, plus bank holidays(pro-rata for part time roles)
• Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com(we do not accept applications to this email address).

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