Job Description

About the Company

Our client is an innovative company in the manufacturing space, specializing in the design and production of high-quality mounting solutions for electronic devices and consumer products. With a strong entrepreneurial mindset and a fast-paced environment, the team values efficiency, creativity, and continuous improvement.

We’re looking for a highly proactive Executive Assistant to support a dynamic entrepreneur with both professional and personal tasks. This role requires someone who is organized, detail-oriented, and comfortable managing a wide range of responsibilities, from calendar and email management to supporting ongoing projects. A key aspect of the role is helping improve efficiency through the use of AI tools and systems.

Responsibilities

• Manage and coordinate a busy calendar, including meetings, travel itineraries, and event coordination.
• Support email management, prioritization, and organization
• Provide administrative support to the executive and team as needed
• Support light marketing-related tasks for an additional business venture
• Research and implement tools (including AI solutions) to improve productivity
• Help organize systems and processes to streamline daily tasks
• Handle occasional personal tasks as needed

Requirements

• 3-4 years of experience as an Executive/Virtual Assistant, Lifestyle Manager, People and Operations Specialist, or similar role
• Strong organizational and time management skills
• Experience managing calendars, emails, and travel logistics
• A Tech-savvy professional with knowledge of Slack, Asana, and Zoom.
• Ability to work independently and adapt in a fast-paced environment
• Strong communication skills and attention to detail
• Interest or experience in using AI tools (Claude), to improve workflows and efficiency
• Proactive mindset with the ability to anticipate needs
• Experience with Klaviyo, Hubspot, and Shopify (Nice-to-Have)

Our Recruitment Process

• Video Interview
• 30-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!