Job Description
We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance & operations to join our client's team and take their operations to the next level.
The ideal candidate will be a true "jack of all trades", comfortable juggling executive support, light bookkeeping, and social media management.
In this role, you will be responsible for performing various tasks, including:
- Act as the owner’s right hand — staying on top of tasks, priorities, and deadlines daily;
- Organize and update the owner’s calendar with meetings, appointments, and reminders;
- Check and summarize emails each morning; respond to routine inquiries and flag urgent matters;
- Monitor staff group chats for updates/issues and report daily;
- Make and receive calls/emails on behalf of the owner with a professional, friendly tone;
- Follow up on outstanding invoices, urgent tasks, and pending commitments;
- Plan and maintain a consistent posting schedule for company platforms (Instagram, Facebook, etc.);
- Create, edit, and post engaging content that aligns with brand voice and energy;
- Collaborate with management to plan ads, campaigns, events, and promotions;
- Support execution of special projects, such as the 1-year anniversary celebration;
- Assist with finding sponsorships, partnerships, and community event opportunities;
- Track and record daily expenses and revenue trends;
- Assist with payroll preparation (tracking hours, entering data, preparing for accountant);
- Keep accurate financial records and allocate funds for upcoming bills;
- Source quality used equipment when needed;
- Identify and implement more efficient systems for daily operations;
- Maintain well-organized digital and physical records;
- Help develop repeatable workflows to improve team efficiency;
Requirements
- Excellent English communication skills (spoken & written) — confident and professional on calls/emails;
- Extremely organized, with the ability to manage multiple priorities and keep others on track;
- Positive, welcoming, and energetic personality to represent the fitness brand;
- Experience managing social media platforms and creating/editing content;
- Basic bookkeeping and payroll knowledge (training provided);
- Proficiency in Google Workspace (Gmail, Calendar, Sheets/Docs) and basic Microsoft Word & Excel;
- Quick learner who takes initiative and works independently;
Nice to have:
- Experience in the fitness industry;
- Event planning experience;
- Vendor sourcing and negotiation skills;
- Marketing and advertising knowledge;
Benefits
- Work from home;
- Payment in dollars per working hour (40-hour week);
- Starting salary between 4$ - 7$ per hour depending on your experience, with room for raises based on performance;
- A workplace that values its people;
- Professional development opportunities to grow your career;
- Be part of a supportive team that values your input and achievements;
- Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;
Remember to upload your data in English, please. Including your resume.
