Job Description

Position: Virtual Assistant - Bookkeeper

Number of hours: 40 hours/week (TBA)

Schedule: Singapore (SGT)

Key Responsibilities

Bookkeeping and Reconciliation

• Complete weekly bookkeeping and reconciliation tasks using Xero.
• Reconcile financial accounts, including:
• Finserv
• DBS
• AMEX
• Review transactions for accuracy and completeness.
• Upload and organise receipts and supporting financial documents.
• Categorise expenses correctly according to the clinic’s chart of accounts.
• Maintain accurate and up-to-date financial records.

Accounts Support

• Assist with accounts payable and accounts receivable processes.
• Support invoice tracking and payment record management.
• Maintain organised documentation for financial transactions.
• Ensure financial records are complete and easily accessible.

Financial Monitoring and Reporting

• Identify missing information, unusual transactions, or reconciliation discrepancies.
• Report financial concerns or inconsistencies to the Practice Manager promptly.
• Assist with preparation of financial summaries and reports when required.
• Ensure bookkeeping activities follow clinic processes and standards.

Data Security and Compliance

• Maintain confidentiality of financial and business information.
• Access financial information only through approved systems.
• Protect account credentials and sensitive business data.
• Follow clinic privacy and data protection requirements.

Optional Marketing Support (Based on Experience)

• Assist with Google Business Profile updates when requested.
• Support administrative tasks related to social media scheduling.
• Provide additional operational support when bookkeeping priorities are completed.

Qualifications

• Proven experience in bookkeeping, accounting assistance, financial administration, or virtual bookkeeping.
• Experience using Xero or similar accounting software.
• Knowledge of bank reconciliation, expense management, and transaction categorisation.
• Understanding of accounts payable and accounts receivable processes.
• Strong attention to detail and accuracy when handling financial records.
• Ability to identify discrepancies and investigate unusual transactions.
• Strong organisational skills with the ability to manage deadlines independently.
• Excellent written communication skills and ability to provide clear financial updates.
• Ability to work remotely with minimal supervision.
• Experience supporting small businesses, healthcare practices, or professional service businesses is an advantage.
• Understanding of confidentiality when handling financial and business information.