This is a remote position.

Our client is looking for a highly organized and proactive Virtual Assistant to provide comprehensive administrative support to their dynamic team. The company is a recognized leader in the sustainable technology sector, having recently celebrated a major industry award for innovation and significant year-over-year growth. This is a fantastic opportunity to join a forward-thinking organization that values efficiency and excellence.

Responsibilities

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  Manage all incoming phone calls, directing them to the appropriate team members and taking detailed messages.

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  Serve as the first point of contact for client inquiries, ensuring all communication via phone and email is handled with professionalism and promptness.

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  Greet and assist participants in a virtual meeting environment using platforms like Zoom.

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  Oversee complex calendar management, including scheduling and confirming appointments, meetings, and external engagements using Google Workspace.

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  Maintain a meticulously organized and current company-wide calendar to prevent conflicts.

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  Proactively send reminders and follow-up communications to both clients and internal staff.

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  Monitor the main inbox, prioritizing and sorting incoming emails to ensure urgent matters are addressed swiftly.

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  Draft, proofread, and send various forms of correspondence on behalf of the team.

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  Guarantee timely responses to all emails from clients and vendors.

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  Accurately enter and update critical client and project data within CRM systems and Google Sheets.

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  Maintain a logical and orderly digital filing system for all company documents.

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  Assist in formatting and preparing reports, spreadsheets, and other documents in Microsoft Office and Google Workspace.

Requirements

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  Proven experience in an administrative support role such as an Executive Assistant, Virtual Assistant, or Administrative Assistant.

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  Exceptional verbal and written English communication skills are mandatory.

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  Outstanding organizational abilities and a keen eye for detail.

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  Proficiency with Microsoft Office Suite, Google Workspace (G-Suite), and common online scheduling tools.

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  A demonstrated ability to handle confidential information with the utmost discretion.

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  Must be self-motivated, reliable, and capable of working effectively without direct supervision.

Benefits

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  Full-time
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  100% remote position.
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  The client offers a competitive compensation package and the opportunity to be an integral part of a growing and innovative company.
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  You will enjoy the flexibility of working from anywhere while contributing to meaningful projects.