Job Description

Posting number: 26-00289

Department: City Attorney's Office

Division: CAO_Prosecution

Job classification: Senior Office Assistant

Posting type: Open

Categories: Administrative Assistant

Summary

The Bellevue City Attorney’s Office is seeking a passionate and skilled senior office assistant to support the Prosecution Division, with a focus on coordination and assistance to crime victims and witnesses. The Prosecution Division prosecutes gross misdemeanors, simple misdemeanors, and civil infractions which occur within the city, as well as appeals. This position is also responsible for performing a variety of routine and complex clerical and administrative support tasks and working with prosecutors and other staff.

To be the successful candidate, you will need to demonstrate self-awareness, be effective in a variety of communication settings, and be able to work independently while managing a large variety of assignments with minimal direct supervision. You will need to be able to respond with the appropriate level of urgency to a diverse set of circumstances, take effective action with limited knowledge, and be a creative thinker and proactive in problem solving. You must be flexible, team- and client-service focused, and have great attention to detail strong organizational skills. It is essential that you can work well with people at all levels with a high degree of professionalism, integrity, and discretion.

If this sounds like you, and you meet the qualifications listed below, we would like to see your application!

Examples of duties

• Be the primary point of contact for crime victims and witnesses, mostly in non-domestic violence cases. Interact directly with these victims and witnesses, via various methods including telephone calls and emails.
• Provide accurate and reliable information to victims and witnesses regarding criminal filing decisions, case progress, court date scheduling, dispositions, and crime victims’ rights.
• Schedule and arrange interviews of victims and witnesses by prosecutors and/or defense attorneys.
• Schedule and arrange witness testimony at trials and motion hearings. Attend court as appropriate.
• Collect and update information regarding restitution. File restitution paperwork with the court and schedule court hearings regarding restitution.
• Work professionally and effectively with outside agencies such as the Bellevue Police Department and the King County District Court.
• Respond to inquiries from employees, community members, and others; making referrals to appropriate personnel when needed.
• Engage in continuous learning by taking relevant trainings and developing skills and knowledge.
• Perform general administrative duties and office tasks such as answering phones, calendaring, filing, and document tracking.
• Provide back-up for other Prosecution administrative staff.
• Perform other work as assigned.

Supervision Received and Exercised

• Works under moderate to general supervision.
• No formal supervisory responsibilities.

Qualifications

Education and Experience Requirements

• Graduation from high school or a GED equivalent.
• Four years of clerical/office work with a minimum of two years of it as legal office work.
• Intermediate to advanced skills with technology.
• Intermediate to advanced skills with Microsoft Office programs – Word, Excel, SharePoint, Outlook, and Access.
• Intermediate to advanced skills with Adobe Acrobat Pro.
• Experience working with case management systems/software preferred.

Knowledge, Skills, and Abilities Requirements

• Knowledge of legal terminology and legal format.
• Working knowledge of the state court systems.
• Ability to assemble data.
• Ability to effectively meet and communicate with the public.
• Ability to handle stressful situations.
• Ability to handle a high-volume workload with fast turn-around times while maintaining a quality work product.
• Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Supplemental information

Physical Demands

• The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

Flexible/Hybrid Working:

A hybrid work schedule is available for this position after an orientation period working in the office after hire. Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.