Job Description

The Vice President of Finance and Accounting is responsible for overseeing all financial operations of the company, ensuring accurate and timely financial reporting, and supporting the overall financial health of the business. This role serves as a key partner to the executive team, providing financial insights, planning, and analysis to support decision-making, and includes oversight of the Financial Planning and Office Management functions.

This is a highly hands-on, operational role requiring a “player - coach” mindset. The VP will both lead and directly execute core finance and accounting functions in a lean environment.

Responsibilities:

• Oversee all accounting operations, including general ledger, A/R, A/P, payroll, and bank reconciliations, ensuring accuracy, completeness, and timeliness
• Own the month-end close process, including preparation of journal entries, financial statements, and variance analysis against budget and prior year
• Lead budgeting and forecasting processes; develop annual plans and track performance against targets
• Oversee and directly process the company’s bi-weekly payroll, ensuring accuracy, compliance, and timely execution
• Manage cash flow, including daily cash monitoring, A/R and A/P oversight, and short-term forecasting
• Develop and maintain financial models to support business planning, scenario analysis, and strategic decision-making
• Ensure compliance with federal, state, and local regulations, and maintain strong internal controls
• Oversee the Financial Planning function, including revenue projections and reforecasting
• Partner with department heads to develop and manage budgets (travel, trade shows, operating expenses, etc.)
• Supervise and support the Office Management function to ensure smooth day-to-day operations
• Maintain and optimize financial systems (including QuickBooks), ensuring data integrity and efficiency
• Prepare and present financial reports and insights to the executive team

Knowledge, Skills, and Abilities:

• Strong leadership and organizational skills, with a proactive, hands-on approach and ability to operate efficiently in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively, demonstrating reliability and accountability
• High level of accuracy, attention to detail, and strong organizational capabilities
• Proven ability to analyze and solve complex, multi-layered problems
• Professional presence with the ability to interact effectively with individuals at all levels, both internally and externally
• Sound judgment and decision-making skills, with the ability to lead by example

Qualifications:

• College diploma or equivalent experience required
• CPA designation preferred
• Demonstrated ability to handle sensitive and confidential information with discretion
• Strong project management and prioritization skills
• Experience working in a hands-on, independent role within a lean environment
• Proficiency with QuickBooks and ADP preferred
• Advanced Microsoft Excel skills
• Solid understanding of accounting principles and best practices

Salary range: $175,000 - $200,000 commensurate with experience