Job Description: Vice President of Administrative Services
Department: Administrative Services
Reports To: President
Pay Classification: 10
FLSA Status: Exempt
Job Summary: The Vice President of Administrative Services is responsible for providing strategic leadership and oversight of the College’s administrative services, including business and financial operations. Ensures effective resource management, fiscal integrity, and operational efficiency through sound planning, policy implementation, and adherence to institutional, state, and regulatory standards.
Education: Bachelor's degree in business administration, accounting, finance, or a related field; or a bachelor’s degree and the combination of experience and education that yields the required knowledge, skills, and abilities.
Certified public accountant preferred.
Master’s degree preferred.
Experience: Ten (10) years’ experience in accounting, audit administration, and supervisory management.
Preferred: Experience in governmental accounting.
Preferred: Experience in higher education management with a community college background.
Core Duties and
Required Knowledge: Has primary responsibility for managing—in ways consistent with the strategic direction of the CEO—business operations, accounting procedures, financial planning and management, business accounting, risk management, endowment and investment management, and facilities management.
Administers the institutional operating budget including revenue projections, budget development and approval. Prepares budgets for all functions supervised.
Designs, establishes, and maintains procedures for the purchasing of goods and services, including the bidding process when required. Plans and oversees the bidding process which includes, but is not limited to, insurance (property and liability, worker's compensation, and athletic injury), supplies (office, maintenance and custodial), auxiliary enterprises (bookstore and food service), fuel, electricity, copier paper, and depository contracts.
Leads, coordinates, and executes the institutional capital master planning process in consultation with president, the Executive Leadership Team, and the Board of Regents.
Oversees the physical plant (building maintenance, grounds maintenance, and custodial services), business office, auxiliary enterprises (bookstore), and all financial accounting and reporting operations.
Supports the liaison to the Texas Higher Education Coordinating Board (THECB) on matters pertaining to finance.
Supervises interior and exterior building and wayfinding signage at all locations in consultation with the Executive Leadership Team.
Hires, develops, and supervises division personnel.
Serves as an effective team player and member of the executive leadership team.
Works closely with all stakeholders to align financial operations with institutional mission and strategies
Understands local, state, and federal laws and regulations applicable to public higher education.
Analyzes, develops, implements, and oversees financial processes for new initiatives.
Builds understanding—for all members of the executive leadership team—of how finances work, how finance is a strategic tool for student success, and why certain financial decisions are made.
Performs assigned role in institutional emergency management protocols and stays staying current on mandated training requirements.
Program Development: In collaboration with the CEO and the executive leadership team, has the ability to lead the institution in establishing priorities through the allocation of limited resources.
Regularly considers how changes to the current business model can advance institutional mission and financial position.
Understands how strategic finance can advance the institutional excellence agenda and works with the executive leadership team to align practices with the college’s institutional excellence goals.
Seeks new ways to support the efforts of the whole institution.
Shows creativity in identifying and securing resources to support the college’s mission and institutional excellence.
Can reliably predict the college’s future financial challenges and opportunities and prepare the institution to meet those challenges and maximize opportunities.
Collaboration: Collaborates deeply with the CEO and executive leadership team in developing financial strategy, budgets, and financial practices aligned to the institutional excellence agenda.
Collaborates with and maintains strong relationships with other executive leadership team members.
Seeks to understand program and project goals and readily adapt finance strategy accordingly.
Demonstrates a commitment to maintaining a welcoming and safe environment that provides a sense of belonging for all.
Demonstrated Attributes: Innovative financial leader with demonstrated financial expertise.
Understanding of and commitment to the institution’s mission and institutional excellence.
Ability to effectively lead complex organizational change.
Takes strategic action with a sense of urgency.
Good analytical and listening skills in understanding and monitoring how institutional financial and operational processes impact students, with focused attention on under-resourced students and first-generation students.
Remains knowledgeable about all areas of the enterprise in academic and administrative units.
Strong communications skills with direct reports and staff members, executive leadership team-level colleagues, the CEO, and board members.
Oriented to building effective relationships and making things happen.
High-energy change agent who effectively communicates the “why” ahead of and during anticipated changes.
Other Information: Participates in the planning, monitoring, and operations of all Hill College campuses and centers.
Expected to be present at all institutional locations as needed. Additional travel required as needed.
Weekend and evening work as necessary.
Security sensitive position.
Valid Texas driver’s license required.
Physical Requirements: Light work; exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. The use of arm and/or leg controls requires exertion of force greater than that for sedentary work.
