Job Description

Pharmaceutical distributors are the unseen backbone of the U.S. healthcare ecosystem, delivering lifesaving therapies and medical products that help millions of Americans every day. The Healthcare Distribution Alliance supports its members in navigating regulations and industry innovations so they can operate efficiently amid growing supply chain complexity. As Vice President of Finance and Accounting, reporting to the Chief Operating Officer and supervising one direct report, you will serve as a hands-on and strategic leader, partnering with senior leadership to shape financial strategy while overseeing all accounting and finance operations for a $29MM annual budget and $18MM in reserves.

This is an opportunity to join a financially strong organization with a collaborative and collegial team, well-functioning processes, and a consistent record of clean audits. You will maintain and build on that foundation by ensuring strong internal controls, regulatory compliance, and accurate, timely financial reporting to support organizational decision-making. You will work closely with HR, IT, and internal budget owners, while managing relationships with external vendors and financial institutions.

How You’ll Make an Impact

Success in your first 1-2 years will be demonstrated by:

• Process Improvement Assess current accounting processes and identify opportunities to automate, including the integration of AI-enabled tools where appropriate.
• Staff Partnership Serve as a trusted financial partner, supporting the budget process across departments and helping staff build proficiency with financial software and standardized workflows.
• Accounting Operations Maintain a timely and disciplined month-end close process, uphold HDA’s strong audit record, and proactively surface issues and provide recommendations to the COO.
• Systems Implementation Oversee the remaining rollout of Martus, the new budgeting platform, including the migration of payroll budget processes in partnership with HR.
• Team Leadership Serve as a supportive manager to the Associate Director, providing direction, regular feedback, and opportunities for increased responsibility and professional growth.

Work Environment, Salary, and Benefits

• This role offers a flexible hybrid work environment with three days each week at our Washington, D.C. headquarters, located close to Metro Center.
• The budgeted salary range for this position is $203K– $240K with an attractive benefits package including generous PTO; health and dental insurance; flexible spending account; 401(k) with up to a 6% match; tuition reimbursement; and long-term disability and life and AD&D insurance.
• At HDA, we proudly support a working environment that is positive, healthy and engaging so that every member of our staff can achieve their professional goals. As the vital link between the nation’s pharmaceutical manufacturers and pharmacies, hospitals and other providers, our members deserve the highest quality services, and HDA’s working environment is structured to empower each employee to deliver on that promise.

Responsibilities

Financial Leadership & Operations

• Lead all accounting functions including accounts payable, accounts receivable and general ledger activities.
• Oversee monthly and year-end close processes including journal entries and account reconciliations.
• Prepare and deliver accurate monthly financial statements for HDA, the HDA Research Foundation and the HDA PAC.
• Maintain and enhance financial reporting structures to support evolving programs and departments.

Payroll, Benefits & Compliance

• Oversee payroll processing and monthly payroll and benefits reporting.
• Ensure timely and accurate filing of payroll tax returns and compliance requirements.
• Manage retirement plan activities including 401(k), 457(b) and 457(f) contributions, nondiscrimination testing and Form 5500 filings.

Budgeting & Financial Planning

• Lead the annual budgeting process and support ongoing forecasting for HDA and the HDA Research Foundation.
• Develop timelines, tools and guidance to support department-level budget planning.
• Audit & Financial Controls
• Serve as the primary liaison with external auditors and lead the annual audit process.
• Prepare audit schedules and ensure strong internal controls and compliance with accounting standards.
• Maintain and update the accounting procedures manual.

Cash Management & Reconciliations

• Reconcile bank statements, membership systems, dues revenue and meeting-related financials.
• Maintain fixed asset records including depreciation schedules and tax filings.

Systems & Process Improvement

• Troubleshoot accounting system issues and collaborate with vendors including AI-enabled tools to improve efficiency.
• Participate in database management initiatives and cross-functional systems integration.

Team Leadership

• Supervise and mentor the Associate Director, Accounting.
• Provide oversight of accounts payable and receivable processes.
• Foster a collaborative, service-oriented finance team culture.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 10+ years of progressive accounting and finance experience, including at least 4 years in a supervisory role and experience in a trade association or nonprofit environment.
• Demonstrated experience owning audit preparation and managing external auditor relationships.
• Experience managing vendor relationships, including payroll platforms.
• Proficiency in accounting systems and financial reporting tools (Sage Intacct, Ramp, and Excel; familiarity with Martus is a plus).
• Effective communication skills with the ability to analyze complex financial data, present clear recommendations, and explain financial information to non-finance staff.

About Healthcare Distribution Alliance

Headquartered in Washington, D.C., the Healthcare Distribution Alliance (HDA) is the national organization representing primary pharmaceutical distributors — the vital link between the nation’s pharmaceutical manufacturers and pharmacies, hospitals, long-term care facilities, clinics and others nationwide. We represent 37 national, regional and specialty distribution companies. We also bring together manufacturers and service providers through conferences and educational offerings to facilitate information sharing across the supply chain.

Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended a competency-driven approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.