Job Description

Posting number: 11239

Department: County Clerk

Job classification: Clerk, Verification (QC) - County Clerk

Posting type: Open

Categories: Clerical & Data Entry, Court Administration

Summary

Ensures the accuracy of data entered into the case management system by court clerks and through electronic submission. Ensures all documents are scanned into the case management system, images are clear and legible, and all pages within a document are accounted for. Run daily reports to ensure all data from previous workday is accounted for. Maintains spreadsheet for Probate, County Courts at Law and Mental Health case jacket inventory purposes, both onsite and offsite locations.

Examples of duties

1. Verifies accuracy of data entered into the case management system by court clerks and documents quality control was performed.
2. Verifies accuracy of electronically submitted filings and documents quality control was performed.
3. Verifies and ensures scanned images are of good quality and all pages within a document are accounted for and documents quality control was performed.
4. Works closely with supervisor to determine and prepare documents for destruction for paperless process.
5. Prepares spreadsheets and reports for quality control purposes for paperless process and claims.
6. Processes claims and cases for civil courts.
7. Inventories and prepares files for permanent storage at Mercantile.
8. Utilizes multiple programs to track the movement of case jackets to and from various locations for Mental Health, Probate and County Courts at Law.
9. Assists in Customer Service area by assisting walk in and phone customers by preparing letters, accepting wills for filing, and preparing copies and certified copies.
10. Is responsible for cash drawer, collecting of fees, issuing receipts, and balancing daily deposit.
11. Sets up and renews accounts for Secure Attorney Access.
12. Performs all other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Two (2) years of office-related experience.
• Must be familiar with spreadsheets and possess good editing skills.
• Must be familiar with the use of a desktop computer and proficient in data entry, keyboarding, and navigating computer applications.
• Possess the ability to work with numerical filing system, good organizational skills, and the ability to handle a stressful environment.
• Must possess a professional demeanor.
• Must be bondable.
• Knowledge of case management system and electronic filing system are preferred.

Supplemental information

While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, grasp/squeeze, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, pull, push, reach, reach overhead, perform repetitive tasks, see color, see far and near, sit, squat, stand, stoop, talk, twist, use his/her hands, walk, work with others, and work overtime.