Job Description

Introduction

As part of ASML Business Services (ABS), the Vendor Operations Specialist supports day-to-day vendor operations and acts as a key contact point for external vendors. This role focuses on ensuring accurate invoice processing, smooth vendor communication, and stable operational execution, contributing to cost efficiency and service quality within the ABS framework.

The Vendor Operations Services team in Asia supports sustainable business growth by maintaining accurate, efficient, and compliant payment operations, while building reliable working relationships with vendors and internal stakeholders.

Key Responsibilities

Vendor Operations & Coordination

• Serve as a primary contact for vendors, supporting daily operational matters.

• Coordinate with outsourcing partners to ensure services are delivered according to agreed service levels.

• Monitor vendor-related operational issues and support resolution in collaboration with internal teams.

Invoice & Payment Operations

• Review and process vendor invoices, ensuring accuracy and compliance with internal standards.

• Support end-to-end Procure to Pay activities, including handling exceptions and complex cases.

• Manage invoice discrepancies and vendor inquiries via systems such as ServiceNow and email/phone.

Process & Standardization Support

• Support standardized processes across the Asia organization by following established procedures and guidelines.

• Contribute to incremental improvements in vendor operations and payment processes.

• Participate in documentation, training, and system adoption related to Procure to Pay platforms.

• Collaborate with internal teams including Procurement, Treasury, Finance, and IT to resolve operational issues effectively.

Compliance & Controls

• Ensure activities comply with internal policies and external regulatory requirements.

• Support adherence to accounting controls and SOX-related processes.

• Support the Regional Vendor Operations Manager with operational data, reporting, and ad-hoc analysis.

Education & Experience

• Bachelor’s degree in Finance, Accounting, Business, or a related field.

• 1–3 years of experience in Accounts Payable, Procure to Pay, or Finance operations preferred. (New entry with Internship experience is also okay)

• Experience with ERP systems such as SAP or Oracle.

• Familiarity with Procure to Pay tools (e.g., ServiceNow, Ariba, SAP Fiori, Basware).

Core Competencies

• Strong attention to detail and accuracy.

• Clear communication and customer-oriented mindset.

• Ability to work collaboratively across functions.

• Proactive approach to problem-solving and operational improvement.

Other information

*Location: Dongtan, South Korea (Company shuttle buses are available from Seoul and other key locations to support your commute.)

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Inclusion and diversity

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that inclusion and diversity is a driving force in the success of our company.

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