Job Description

Job Location: Corporate Rancho Cucamonga - Rancho Cucamonga, CA 91730,

Position Type: Full Time, Education Level: High School,

Salary Range: $25.00 - $29.00 Hourly,

Job Shift: Day,

Job Category: Accounting, The Vendor Management Specialist reports to the Accounts Payable Manager. This position is primarily responsible for establishing and maintaining the organization’s relationships with vendors, contractors, and other service providers.

RESPONSIBILITIES

• Reviews all request for addition of vendors for validity and accuracy and completeness.
• Provides customer service support to address all vendor addition and maintenance related questions and assists in the resolution of these issues
• Identifying business category, Insurance and Contract.
• Collaborate with Managers for renewals and changes to existing agreements
• Host/Support vendor management reviews as needed in conjunction with the department managers.
• Ensure high levels of customer satisfaction are accomplished, both internal and external.
• Determine and monitor the quarterly Vendor Café goals on dashboard.
• Coordinate with various departments to educate and communicate expectations, performance, and procedures from vendors.
• Resolve situations that don’t fall into the correct parameters and manage escalations.
• Responsible for managing Yardi documentation through corporate vendor management process.
• Conduct regular vendor risk reviews, maintain current contract artifacts, and obtain applicable approval for any exceptions to the vendor management policies.
• Engaging with vendors to pitch the Vendor Café value proposition and gather insight and feedback into how Vendor Café can help achieve their business objectives.
• Manage vendor risk, ensure that the vendor is adhered to and that all external applications meet the criteria through the appropriate scanning and assessment process.
• Monthly meetings with Contracts Manager to ensure appropriate stakeholders are informed of contract additions/termination to enable accurate budget forecasting.

EXPERIENCE

• Experience managing vendor relationships/or resolution of issues in a cross functional environment preferred.
• Experience working with vendors preferred.
• Detailed understanding of contract terms, monitoring activities, and required due diligence.
• Ability to communicate and articulate vendor performance issues and due diligence items to appropriate parties both internally and externally.
• Ability to archive/document evidence for vendor compliance, government policy and audit standards.
• Understand and mitigate the inherent and residual risks of vendor relationship (Information security, privacy, business continuation, criticality).
• Manage vendor relationship(s) to the business.
• Ability to represent the business during Vendor Risk Assessments with our enterprise security partner, obtain appropriate audit documentation from the vendors to close open security audits.
• 2+ years of relevant experience in risk management or sourcing within the financial services regulated industry.
• Strong verbal and written communication skills. Must have the ability to effectively present recommendations.
• Ability to act independently and support business partners through issues resolution process with vendors.
• Time management and ability to meet deadlines.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Operate computer and office equipment.
• Work is primarily sedentary in nature.

FLSA

• Non-Exempt

Qualifications