Circle K Business Centre is a shared service center which supports Circle K Europe operations through a wide range of services within Finance & Control, Information Technologies, Human Resources, Transport Fuel and Customer Service.

Circle K is part of the Canadian company Alimentation Couche Tard Inc. (Couche-Tard), one of the world's largest joint-stock convenience retail companies, listed on the Toronto Stock Exchange (TSE). It has operations in North America, Europe, Asia and the Middle East. It has approximately 12,300 sites across its network in North America (U.S. and Canada), Europe (Norway, Sweden, Denmark, Ireland, Poland, the Baltics), Asia and the Middle East. We are a family of more than 100,000 merchants making it easy for our customers around the world.

Requirements:

• Very good self-organization skills and the ability to effectively manage multiple tasks simultaneously

• Strong communication and collaboration skills with various stakeholders (managers, contractors, internal teams)

• Accuracy and attention to detail, especially in documentation and financial processes

• Ability to work with calendars and coordinate meeting schedules and recruitment processes

• Basic knowledge of administrative and financial processes, including invoice flow support and timesheet verification

• Good command of Microsoft Office, particularly Excel and Outlook

• Proactive approach to tasks and willingness to learn about Vendor Management

• Ability to work in a dynamic environment and under time pressure

• Initial experience in administration, HR, finance, or process coordination is a plus

Responsibilities:

• Support in organizing recruitment processes, including scheduling interviews and coordinating calendars

• Support financial processes related to invoicing and document flow

• Verification of contractors’ working hours

• Organization and coordination of team and status meetings

• Supporting Vendor Management specialists and managers in daily operational tasks

• Cooperation with contracting agencies and support in ongoing communication

• Updating purchase orders and supporting administrative and reporting tasks

• Ensuring data accuracy in internal systems and maintaining up-to-date documentation

What we offer:

• Opportunity to gain practical experience in Vendor Management and collaboration with contractors and business partners

• Exposure to recruitment, onboarding, and coordination of cooperation with IT service providers/contractors

• Development of organizational, administrative, and communication skills in a business environment

• Experience working with financial processes, invoicing, and data/time verification

• Learning to use tools applied in daily operational and project work (e.g., Excel, Outlook, internal systems)

• Opportunity to work with experienced managers and Vendor Management specialists

• Development of multitasking and time management skills in a dynamic environment

• Insight into how a large organization operates and how departments collaborate

• Real impact on the team’s day-to-day activities and opportunity to gradually take on independent responsibilities

• Opportunity to develop a career in operations, HR, procurement, or project coordination

Check who we are here: https://youtu.be/td-QGnNnvW0

Want to know even more about us? Take a look at our career page: https://workwithus.circlek.com/global/en/businesscentrewarsaw

Interested?
We encourage you to apply.

We know great companies are built from within, by great people like you. Come grow with us!
We´re looking forward to your application

We hereby inform that in the company Circle K Business Centre Poland sp. z o.o. with registered office in Warsaw an Internal Notification and Follow-up Actions Procedures applies.

The document describes rules for reporting violations of law by whistleblowers. Full content of the above-mentioned Procedure is available here: https://www.circlek.pl/o-nas/procedury-zgloszen