Job Description
Vehicle Sales Administrator
Application Deadline: 30 June 2026
Department: Sales Administration
Employment Type: Permanent - Full Time
Location: Crawley, West Sussex
Reporting To: Nicola Dinsmore - Sales Administration Manager
Compensation: £35,000 - £350,000 / year
Bring Your Precision to a Premium Brand With a People‑First Culture
If you take pride in getting things right, enjoy working at pace and like being someone a team can rely on, this could be a great fit. At Vines of Gatwick, you will join a confident Sales Administration team of four where everyone plays an important part in keeping things running smoothly day to day. It’s a supportive environment where being organised, accurate and calm under pressure really makes a difference.
Vines Group is one of the UK’s few privately owned BMW & MINI retailers, with a strong reputation for high standards and a straightforward, people‑focused approach. The team here takes pride in doing things properly and supporting each other to get the job done.
In return, you will enjoy a competitive package, great development opportunities and the stability of a well‑established, privately owned BMW & MINI retailer along with benefits that genuinely support your life inside and outside of work:
-
Work–life balance with Monday–Friday hours and generous holiday entitlement
Hours: Monday to Friday, 8:30am–5:30pm (40 hours per week, one‑hour unpaid lunch)
-
Support & wellbeing through our medical cash plan and warm, family‑run culture
-
Family‑friendly benefits including enhanced parental leave
-
A premium environment backed by the BMW & MINI brands
-
A supportive, multi‑skilled admin team who collaborate and look out for one another
Key Responsibilities
- Processing orders, registrations, taxation, stock movements, transfers, dealer swaps and handovers.
- Liaising confidently with manufacturers, internal teams and external partners to ensure accuracy, compliance and timely delivery.
- Maintaining precise vehicle records, stock lists, demonstrator fleets and sales documentation across all systems.
- Producing reports, completing file audits and supporting profit checks and general administrative housekeeping.
- Overseeing used vehicle purchasing, stocking, funding and compliance checks.
- Working collaboratively within a multi‑skilled team across new, used and corporate sales
Skills, Knowledge and Expertise
- Previous motor trade experience is essential, a minimum of years.
- Sales Administration experience is ideal, though experience in warranty or service administration will also be considered.
- A naturally organised, methodical approach, you enjoy keeping things running like clockwork.
- Confident and clear in your communication, able to speak up when needed while staying calm, fair and constructive.
- A sharp eye for detail and a commitment to accuracy.
- A proactive, positive attitude and the confidence to work with colleagues at all levels
- The ability to stay calm under pressure, adapt to changing priorities and meet deadlines.
- Integrity, accountability and a supportive team mindset.
- Experience with systems such as Drive, Dealerweb or iStore would be a real advantage
Benefits
Our Brilliant Benefits include:
-
Competitive salary and a culture that values your contribution
-
24 days’ holiday plus bank holidays, rising to 29 with length of service
-
Your birthday off—because you should celebrate properly
-
Staff purchase scheme with discounts on cars and motorbikes
- Medical health cash plan
- Enhanced parental benefits
-
Flexible holidays – buy or sell days to suit your lifestyle
-
Career development opportunities including job shadowing and clear progression pathways
-
High street discount vouchers, sabbatical leave, long‑service awards and more
