Job Description

Job DetailsJob Location: CEC Corporate Headquarters - Irving, TX 75061Position Type: Full TimeTravel Percentage: NoneJob Category: SafetyPosition Summary
The Vehicle Safety Coordinator is responsible for overseeing the safe operation of company vehicles, ensuring compliance with organizational policies and applicable regulations. This role manages driver eligibility, maintains vehicle related documentation, supports fleet telematics programs, and assists in driver training initiatives. The ideal candidate has strong attention to detail, effective communication skills, and a minimum of two years of experience managing fleet vehicles or supporting a fleet safety program. This is a safety sensitive position.
Key Responsibilities
Determine and monitor which employees are authorized to operate company vehicles in accordance with the Company Vehicle Use Policy.
Obtain and review Motor Vehicle Reports (MVRs) for new hires or existing employees whose job duties require driving a company vehicle.
Review driver record notifications when received and ensure timely follow up.
Maintain and routinely verify an up to date company driver list.
Manage and retain all driver notices, documentation, and compliance records under the Vehicle Use Policy.
Communicate driver eligibility decisions to supervisors and management.
Distribute or collect authorized driver stickers/badges for affected employees.
Assist with the setup, coordination, and ongoing support of the company’s vehicle telematics system.
Monitor driver behavior reports and identify trends or changes in driver safety scores.
Flag concerns and escalate issues as needed to supervisors and EHS leadership.
Participate in incident review processes as required.
Assist in assigning and tracking required driver training for new and existing employees.
Coordinate Corrective Action Training for drivers when necessary.
Maintain complete FMCSA compliant driver qualification files, including employment application, prior employer checks, MVRs, medical certificates, road tests, and required annual reviews.
Track DQ file expiration dates and ensure timely updates.
Ensure confidentiality and secure storage of driver records.
Ensure compliance with Federal Motor Carrier Safety Regulations (FMCSR), including Parts 383, 390 396.
Support required DOT audits and internal compliance reviews.
Verify CDL endorsements, medical certifications, and recordable incident documentation.
Coordinate with third party systems for automated MVR pulls, record retention, and audit readiness.
Ensure data accuracy between internal systems and third party platforms.
Monitor notifications for expiring documents and follow up with drivers and supervisors.
Analyze telematics data such as speeding, harsh braking, distracted driving, seatbelt use, and idling.
Compare telematics driver behavior scores with MVR findings to identify risk patterns.
Collaborate with telematics vendors to resolve technical issues, configure alerts, and improve reporting accuracy.
Conduct regular MVR evaluations and match violation history with telematics behavior trends.
Flag discrepancies or emerging risks and notify supervisors.
Use MVR + telematics combined analysis to recommend coaching, training, or corrective action.
Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department
QualificationsQualifications
Minimum of 2 years of experience managing fleet vehicles, fleet safety programs, or equivalent responsibilities.
Knowledge of motor vehicle regulations, MVR processes, and driver compliance standards.
Strong recordkeeping, organizational, and documentation skills.
Ability to communicate clearly and professionally with employees at all levels.
Proficiency with basic computer applications and willingness to learn fleet/telematics software.
Experience with telematics systems (e.g., GPS tracking, driver scorecards).
Previous work in EHS, Fleet Management, Transportation, or Risk Management.
Training delivery or safety coaching experience.
Skills & Abilities
Attention to Detail
Confidentiality & Professionalism
Analytical Thinking
Communication & Collaboration
Accountability & Follow Through
Safety First Mindset
Work Environment & Physical Demands
May work inside or outside.  Possible exposure to hot and cold temperatures, in all-weather elements such as rain, heat, cold and snow. This position also requires work at extreme heights, in areas that are under construction, or in restricted areas such as a switchgear room, manhole, utility tunnel, crawl space, or attic, in confined spaces, and on slippery or uneven surfaces; works on ladders, scaffolds, aerial lifts, catwalks, in ditches and excavations; works in and around single and multi-story buildings with all exposures typical of a heavy construction site, including portable sanitary facilities.
Must be able to bend, stoop, squat, crawl, climb, kneel, balance, push, pull and reach overhead.
Lift 51 pounds, routinely. Constantly move about on the feet.
Climb ladders of all types.
Complete full day assignments involving overhead work.
Must be able to make transition from employee parking area or street into construction work areas and to access all levels of the building, even if the only means of access is by O.S.H.A. approved site construction ladder or stairs still under construction, but acceptable for use.
Must be capable of securing tools and materials from storage areas to complete assigned tasks.
Possess good vision, normal or corrected. Specific vision abilities required by this job include close vision, distance vision, color vision to discern color coded wires, peripheral vision, depth perception and ability to adjust focus.
Possess good hearing, normal or corrected.
Must be able to wear personal protective equipment (hard hat, safety glasses, safety vest) at all times.
Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night shifts, as needed. This position requires flexible work hours. In order to get a project completed on time, this position is often required to work overtime, weekends, and night shifts.
Must be able to work in the presence of customers and their representatives with little or no interference or disruption to the customer while maintaining a professional and courteous image.
CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.