Job Description

The Vehicle Inspection Scheduling Specialist plays a critical operational role in coordinating vehicle inspections across the firm’s active litigation docket. This position serves as the primary point of contact for scheduling inspections between clients, attorneys, retained experts, and opposing counsel. The role requires exceptional organizational skills, proactive follow-up, and meticulous recordkeeping to ensure inspections are scheduled, properly noticed, and completed without disruption to litigation timelines.

This position offers hands-on exposure to litigation workflow and case coordination within a structured, deadline-driven environment.

Requirements

Key Responsibilities

• Coordinate vehicle inspections across a high-volume caseload by communicating with clients, attorneys, opposing counsel, and retained experts
• Obtain availability from clients and experts and negotiate mutually agreeable inspection dates with opposing counsel
• Confirm inspection logistics and ensure proper inspection notices are served in compliance with procedural requirements
• Maintain detailed internal tracking systems to monitor inspection status across thousands of active cases
• Proactively follow up on pending confirmations, outstanding availability, or scheduling conflicts to prevent delays
• Verify that scheduled inspections proceed as planned and address issues in real time when necessary
• Maintain accurate documentation of all scheduling communications and agreements
• Provide high-volume administrative and case coordination support within a fast-paced litigation operations team
• This role will be onsite in Century City, Los Angeles

Benefits

We’re committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:

• 401(k) with Employer Match – Plan for your future with confidence and company support.
• Health, Dental, and Vision Insurance – Comprehensive coverage to keep you and your family healthy.
• Short-Term, Long-Term Disability & Life Insurance – Financial protection for life’s unexpected events.
• Paid Parking – Convenient and covered, so you can focus on your day.
• Generous Paid Time Off – Ample time to rest, recharge, and take care of personal matters.
• Employee Referral Program – Earn rewards for introducing talented individuals to our team.
• Employee Assistance Program (EAP) – Confidential resources for personal and professional support.
• Employee Discount Program – Access to exclusive savings on a variety of products and services.