Job Description

Job Title: Coordinator, Vehicle Fleet

FLSA Status: Non-Exempt

Department: Fleet Operations

Reports to: Manager, Operations Support Services

GENERAL DESCRIPTION / PURPOSE

The Coordinator, Vehicle Fleet is an administrative and operation role primarily responsible for oversight of all Loram vehicles including DOT and non-DOT assets. This role serves as the point of contact for all Loram fleet vehicle daily activities for Loram employees and vendors. Scope of role includes day-to-day maintenance of software platforms contracted to support fleet vehicles which may include, but are not limited to vehicle assignments, tracking, licensing, fuel purchases, maintenance, accident repair, safety cameras and DOT rules and logistics.

ESSENTIAL JOB FUNCTIONS:

Program Administration

• Maintain operational oversight of the vendors' software platforms used to operate and maintain Loram’s vehicle fleet.
• Point of contact for vehicle questions, authorization of service and repairs.
• DOT knowledge of regulations and hours of service, driver logs, knowledge of commercially regulated vehicle standards.
• Ensure vehicles have current registrations and insurance information.
• Provide cost of ownership analytics and capital purchase recommendations
• Responsible for maintaining Loram’s fleet Database.

Communication

• Maintain outside vendor and service provider relationships.
• Communicate clearly and effectively with business unit managers and field employees regarding use of vendor services to ensure the optimal benefit of such services.
• Provide management with monthly operating KPI summary data.

Business Management

• Oversight of fleet vehicle assignments to ensure assets are tracked and accounted for and expenses are assigned to correct cost centers.
• Coordinate movement of new trucks, retiring trucks coming back to Hamel, trucks going in for service and repairs that are located at Hamel.
• Facilitate the end of service of fleet vehicles.
• Oversee DOT compliance and reporting as it relates to the fleet (i.e. inspections, door logo, safety equipment, driver logs). Act as a resource for drivers with DOT compliance questions and represent Loram in the event of external audits.
• Order, distribute and track materials necessary for fleet vehicles, including but not limited to fuel cards, driver guides, electronic toll devices and collision avoidance systems.
• Oversee the administration and operation of Loram vehicle safety features.
• Audit fleet-related invoices for correctness, resolve exceptions, and process for payment utilizing established procedures.

Qualifications

REQUIRED QUALIFICATIONS:

Education: Associate Degree

Experience: 3+ Years knowledge and understanding of fleet operations function. 1+ Years ability to manage multiple work sites and ability to focus on people and safety. 2+ Years ability to make sound business decisions in accordance with Company values, mission and vision. 3+ Years experience with delivering against customer expectations and a high sense of urgency environment that demands safety excellence. 1+ Years experience in leading and motivating teams to drive employee engagement in servicing customers and achievement of objectives.

* 5+ years combination of education and experience with fleet operations may be considered in lieu of degree requirements

PREFERRED QUALIFICATIONS:

Education: Bachelors Degree in Business Administration

Experience: 2+ Years CDL/DOT experience

Licenses/Certifications: All Railroad Specific Certifications to operate on track. Class A or B driver’s license

PREEMPLOYMENT REQUIREMENTS:

• This position requires successful completion of a pre-employment physical examination and role-specific assessments. Components may include DOT Physical Exam, Regulated (DOT) DS/BAT, Human Performance Evaluation (HPE), and Audiogram.
• Position requires successful completion of an eVerifile/eRailSafe background check as required by Loram’s railroad customers. Ongoing eligibility is subject to compliance with eRailSafe standards.
• Must possess and maintain a valid driver’s license. A Motor Vehicle Record (MVR) check will be conducted upon hire and annually thereafter in accordance with Loram’s Driving Policy.
• Successfully pass a pre-employment drug and alcohol test.

• A Verification of post-secondary education.

• Verification of current and prior relevant employment experience, to confirm the candidate meets the minimum required years of experience for the position.

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 20% or more travel, including international, using any method of transportation.
• Ability to apply high levels of cognitive, analytical, retention and reasoning.
• Excellent communication skills used within any social context.
• Can stand, sit, walk, reach, balance, stoop, kneel, hear, taste and smell.
• Can see up close, distances, colors and has use of peripheral vision and depth perception.
• Can tolerate variable and sometimes extreme physical conditions during visits or inspections of company equipment in a railroad environment

Additional Information

Equal Opportunity Employer:

Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.

Benefits:

Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.

Compensation:

Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.