Job Description

Post Title:

Vascular Surgical Secretary Part Time x 2

Post Status:

Temporary Specified Purpose Contract Sick Leave Cover

Department

Surgical Directorate

Location:

Beaumont Hospital, Dublin 9

Reports to:

Directorate Support Supervisor

Salary:

Appointment will be made on Grade IV Officer

€36,470 to €56,018 LSI

Hours of work:

Part Time x 2

24 hours per week

28 hours per week

Closing Date:

12 noon on 27/7/2026

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received

Position

The successful candidate will assist in the provision of an effective, consistent and efficient level of administrative support, including proficient typing skills. This post will also provide a cross-cover service within the Surgical Directorate on an as required basis, as per service and line manager requirements.

Other duties may include (but are not limited to):

· Patient registration support

· Assisting with the timely typing of all clinical correspondence, covering for secretary's absence.

· Flexible working approach as per demands of the busy Surgical Directorate service

· Provide a variety of administrative functions and an efficient and effective clerical service to the Directorate

• Assist in the Planning, co-ordinating and directing of the daily operation of the Directorate.

• Aware of the directorate KPI’s, goals and objectives and working with the Directorate Support Supervisor and

Directorate Support Manager to achieve same.

Responsibilities

• Encourage good working relationships within the multidisciplinary staff of the Directorate and with other Hospital
• Reception/ phones
• Clinic Preparation
• Appointments
• Typing
• T Pro
• Referral tracking, Chart tracking
• General administration duties
• Be familiar with the appropriate standards in relation to evaluation of infection control data, compliance with hygiene audits and the hospital’s infection control policies and procedures
• Provide cover Directorate Nurse Manager/Business Manager/Consultant secretaries and admissions when need arises as directed by Directorate Support Supervisor/Manager e. annual leave/sick leave etc.
• Identify opportunities for improvement and initiate steps to accomplish
• Assist in identification of cost improvements, service developments and income generation opportunities within the
• Act with digression and integrity at all times in relation to sensitive data linked to the directorate or the hospital.
• Attend and minute meetings as required
• Perform such duties as appropriate to the office as may from time to time be required.
• Filing, scanning, photocopying and all other office duties.

Qualifications

Mandatory

In exercise of the powers conferred on me by Section 22 of the Health Act 2004, I hereby approve thequalifications, as set out hereunder, for the appointment and continuing as Assistant Staff Officer,Grade IV in the HSE.

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutoryhealth agencies, or a body which provides services on behalf of the HSE under Section38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list ofsubjects in the Department of Education Leaving Certificate Examination, includingMathematics and English or Irish1. Candidates should have obtained at least Grade Con higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalentexamination in another jurisdiction.

Or

(iv) Hold a comparable and relevant third level qualification of at least level 6 on theNational Qualifications Framework maintained by Qualifications and Quality Ireland,(QQI).Note1:

Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation levelpaper is not acceptable.

Candidates must have achieved these grades on the Leaving Certificate Established programmeor the Leaving Certificate Vocational programme.

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

(b) Candidates must possess the requisite knowledge and ability, including a high standard ofsuitability, for the proper discharge of the office.

2. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (withinthe meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). Acandidate who is not classified as a new entrant must be under 65 years of age on the first day ofthe month in which the latest date for receiving completed application forms for the office occurs.

3. Health

Candidates for and any person holding the office must be fully competent and capable ofundertaking the duties attached to the office and be in a state of health such as would indicate areasonable prospect of ability to render regular and efficient service.

4. Character

Candidates for and any person holding the office must be of good character.

Desirable:

· Knowledge and experience of using an email system effectively e.g. Outlook,

· General knowledge of the health service and how it works.

· Good communication and interpersonal skills including the ability to present information in a clear and concise manner.

· Excellent planning and organisational skills including using computer technology effectively.

· Commitment to providing a quality service and customer service skills.

· Flexibility, problem solving and initiative skills including the ability to adapt to change.

· The ability to work both independently and as part of a team.

· Leadership potential and strong team skills.

· General awareness of national waiting list protocols (NTPF).

Informal Enquiries ONLY to:

Name:

Aisling Connolly

Title:

Email address:

aislingconnolly@beaumont.ie