Job Description

This is a remote position.

Job Summary:

The ideal candidate will be responsible for various financial and administrative tasks, including invoicing, payroll, expense management, and tax preparation. Proficiency in QuickBooks and Excel is essential, along with a thorough understanding of US tax regulations.

Key Responsibilities:

Invoicing and Payments:

Generate and send invoices to clients via SAP Ariba and QuickBooks.

Review and approve invoices from internal and external contractors.

Execute accurate and timely processing of payroll on Wise and QuickBooks.

Oversee invoicing, collections, and payments to vendors, maintaining accurate records and accounts receivable/payable.

Document financial transactions by entering account information.

Contract Management:

Review and sign off on employment contracts.

Attendance and Expense Management:

Monitor team attendance and time logs.

Cross-check attendance with invoices.

QuickBooks Management:

Create and send invoices via QuickBooks.

Set up, monitor, and manage bills in QuickBooks.

Conduct monthly reconciliation for five accounts in QuickBooks.

Manage the setup of new employees in QuickBooks for onboarding.

Prepare, analyze, and present monthly reconciliation reports and financial statements, including profit and loss statements, balance sheets, and cash flow statements.

Perform monthly categorizations for five accounts.

Conduct balance sheet and profit & loss reconciliations.

Review and approve expenses.

Payroll and Benefits Management:

Manage the benefits and Paid Time Off (PTO) for employees.

Address employee inquiries related to payroll, benefits, and PTO.

Assist employees with any concerns or issues they have regarding their benefits, compensation, or attendance.

Ensure employees are well-informed of their benefits, entitlements, and company policies.

Provide guidance and resolve issues in a timely and professional manner.

Tax Preparation:

Manage tax-related activities, including the preparation and filing of USA 1040 and 1120S and ensuring adherence to tax regulations, especially with the federal, state, and local financial legal requirements of the United States.

Salary Calculator Management:

Manage, develop, and improve the salary calculator.

Must be an expert in Excel.
Required Qualifications:
Bachelor’s Degree in Accounting, Finance, or related field.
2-4 years of proven experience as an Accountant, preferably in a Life Sciences Consulting or Staffing environment.
Experience in US accounting principles, regulations, and financial reporting.
Proficiency in accounting software (QuickBooks, SAP Ariba, and Wise).
Microsoft 365 suite of applications.
Strong Microsoft Excel including report production.
Strong analytical and problem-solving skills.
Excellent communication, time management and interpersonal abilities.
Attention to detail and high accuracy in work.
Good communication skills both written and oral.
Self-motivated and able to work independently with minimal supervision
Preferred Qualifications but Not Required:
CPA License
In-depth knowledge of US taxation

Ideal Candidate:

The ideal candidate is a proactive, self-motivated professional with the ability to work independently and manage responsibilities with minimal supervision. They are dependable, highly organized, and capable of prioritizing tasks to meet deadlines without constant oversight. Additionally, they should have strong analytical and problem-solving abilities, excellent communication, time management, and interpersonal skills, and an exceptional attention to detail and high accuracy in their work. The ideal candidate will be proactive, reliable, and capable of working independently, ensuring all tasks are completed with precision and professionalism.

Other Details:
Contract Setup: Independent Contractor agreement (renewable every 12 months)
Schedule: 8:00 PM to 4:00 AM Manila Time (Fixed)
Work Setup: Fully Remote,
must be based in the Philippines
Equipment: Not provided, use your own desktop/laptop computer, no work screen-tracking software installation requirement

About Pharmavise Corporation

♦𝐄𝐱𝐜𝐞𝐥𝐥𝐞𝐧𝐜𝐞 𝐭𝐡𝐫𝐨𝐮𝐠𝐡 𝐐𝐮𝐚𝐥𝐢𝐭𝐲♦: 𝐏𝐡𝐚𝐫𝐦𝐚𝐯𝐢𝐬𝐞, 𝐲𝐨𝐮𝐫 𝐬𝐭𝐫𝐚𝐭𝐞𝐠𝐢𝐜 𝐋𝐢𝐟𝐞 𝐒𝐜𝐢𝐞𝐧𝐜𝐞𝐬, 𝐇𝐞𝐚𝐥𝐭𝐡𝐜𝐚𝐫𝐞 𝐚𝐧𝐝 𝐆𝐨𝐯𝐞𝐫𝐧𝐦𝐞𝐧𝐭 𝐬𝐨𝐥𝐮𝐭𝐢𝐨𝐧𝐬 𝐩𝐚𝐫𝐭𝐧𝐞𝐫.

𝗔𝗯𝗼𝘂𝘁 𝘂𝘀 𝗜𝗻𝗳𝗼𝗿𝗺𝗮𝘁𝗶𝗼𝗻:

We provide high-quality, cost-effective people and process solutions for your Quality, Regulatory, Engineering, Clinical, and Healthcare needs. Our company mantra 𝐄𝐗𝐂𝐄𝐋𝐋𝐄𝐍𝐂𝐄 𝐭𝐡𝐫𝐨𝐮𝐠𝐡 𝐐𝐔𝐀𝐋𝐈𝐓𝐘. The safety and quality of the drugs and devices produced for patients are directly related to 2 things, 𝐑𝐎𝐁𝐔𝐒𝐓 𝐏𝐑𝐎𝐂𝐄𝐒𝐒 𝐚𝐧𝐝 𝐐𝐔𝐀𝐋𝐈𝐅𝐈𝐄𝐃 𝐏𝐄𝐎𝐏𝐋𝐄. 𝐖𝐞 𝐝𝐞𝐥𝐢𝐯𝐞𝐫 𝐛𝐨𝐭𝐡.

𝐃𝐢𝐟𝐟𝐞𝐫𝐞𝐧𝐭𝐢𝐚𝐭𝐨𝐫𝐬:

☑𝐇𝐢𝐠𝐡𝐥𝐲 𝐒𝐤𝐢𝐥𝐥𝐞𝐝 𝐓𝐞𝐚𝐦: Our team of experienced consultants with distinct backgrounds in life sciences, including scientists, researchers, and regulatory experts. The quality and expertise of our team significantly impact our client’s success.

☑𝐒𝐩𝐞𝐜𝐢𝐚𝐥𝐢𝐳𝐞𝐝 𝐄𝐱𝐩𝐞𝐫𝐭𝐢𝐬𝐞: We focus on specific niches within the life sciences, healthcare, and government sectors, such as pharmaceuticals, biotechnology, medical devices, regulatory affairs, medical research, and product development. This specialized expertise allows us to offer targeted and in-depth insights to our clients.

☑𝐂𝐮𝐬𝐭𝐨𝐦𝐢𝐳𝐞𝐝 𝐒𝐨𝐥𝐮𝐭𝐢𝐨𝐧𝐬: We offer tailored solutions that align with the specific requirements of each client, rather than one-size-fits-all approaches, demonstrating a commitment to meeting client needs. We do not require a long learning curve, which leads to a faster payback and a greater return on your investment.

𝗣𝗲𝗿𝗳𝗼𝗿𝗺𝗮𝗻𝗰𝗲 𝗛𝗶𝘀𝘁𝗼𝗿𝘆

Over 20 Technical Transfers and 30 product launches.

11 FDA remediations. Warning Letters and or Consent Decrees.

Cost savings and increased efficiency of over 10MM for clients

Industry

Consulting & Advisory

Company Size

11-50 employees

Headquarters

Fort Lauderdale, Florida

Year Founded

2013

Website

pharmavise.com

Social Media

US Accountant (Philippines) - Contract/Full-time – Mid-level (Remote)

Job Description

About Pharmavise Corporation