Job Description

URGENT: Personal Administrative Assistant

Department: Operations

Employment Type: Part Time

Location: Toronto

• Manage calendars, schedule appointments, coordinate meetings, and prioritize daily activities
• Handle all forms of communication, including emails, phone calls, and correspondence, acting as a professional gatekeeper
• Arrange travel logistics such as flights, accommodations, transportation, and detailed itineraries
• Prepare documents, reports, presentations, and maintain organized digital and physical filing systems
• Coordinate meetings by preparing agendas, taking notes, and following up on action items
• Manage personal errands and ad hoc requests with confidentiality and professionalism
• Assist with event planning, including logistics coordination, vendor communication, and timeline management
• Track expenses, process invoices, manage budgets, and maintain accurate financial records
• Conduct research, compile information, and summarize findings to support decision-making
• Manage and maintain digital tools, platforms, and basic technology needs to ensure smooth daily operations

Hard Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
• Strong organizational and time-management skills with the ability to multitask effectively
• Excellent written and verbal communication skills
• High proficiency in office and productivity tools (e.g., email, calendars, document management, spreadsheets)
• Ability to handle sensitive and confidential information with discretion
• Strong problem-solving skills and a proactive, solution-oriented mindset
• Comfortable working independently while meeting deadlines and shifting priorities
• Reliable internet connection and professional work setup (for remote or hybrid roles)

Schedule:

• 20 Hours/Week
• Monday-Friday 10:00AM-2:00PM EST Time

Offer:

• Weeks 1–8: $4 USD/hour
• Weeks 8 onwards: $5 USD/hour