Job Description

The Unit Secretary will be responsible for:

• Provide care for the Adult or Geriatric patient, ages 18 years and over.
• Demonstrates and understands the importance of and respect for the rights, dignity and individuality of each patient in all interactions.
• Transcribe and transmit doctor's orders to appropriate areas under supervision of a registered nurse, and confer with team leader regarding scheduling patient's activities and tests.
• Assist physicians to retrieve patient data from medical record.
• Perform clerical functions for the nursing unit within the Unit Secretary’s sphere of responsibility.
• Answer telephone and intercom, take messages, and communicate messages to the appropriate person.
• Assist patients and visitors in nursing unit as needed.
• Prepare dietary requisitions and other forms, and deliver them to the proper department as necessary.
• Perform clerical duties related to the admission, room/bed change, and discharge of patients.
• Order supplies and equipment; receive and place items in their proper storage area.
• Compile new charts, maintain current charts, and enter patient information on the charts and PCP.
• Update PCP information when transcribing physician orders.
• Assist in orientation of new staff to clerical duties of the unit.
• Adheres to all components of the Hospital Compliance Plan in performing job duties and reports any violations or suspected violations of the Plan to the Compliance Officer.
• Participates in the Hazardous Material Program; hazards include exposure to blood and body fluids, possible communicable diseases, sharp objects and instruments, assorted chemicals and gasses as listed in the Hazardous Materials Program Manual.
• Complies with measures for preventing exposure to blood borne pathogens.
• Complies with established Safety and Patient Safety Program practices.
• Performs other incidental and related duties, as required and/or assigned.
• Develops an understanding of responsibilities for recognizing patient abuse and follows policy for making appropriate referrals/interventions.
• Develops an understanding of responsibilities for participation in Performance Improvement activities and participates in such activities.
• Limits access to protected health information (PHI) to the information reasonably necessary to do the job, and shares such information only on a need-to-know basis for work purposes.
• Adheres to hospital attendance policy as outlined in the Employee Handbook.
• Demonstrates professional conduct and complies with hospital and departmental policies and procedures.
• Access to verbal, written and electronic PHI for this job has been determined based on job level and job responsibility within the organization. Computerized access to PHI for this job has been determined as described above and is controlled via user ID and password.