Job Description

Union Reporting and Benefits Administrator, WSI North America
WSI - Suwanee, GA - Full Time

ABOUT US
Located across the globe and with more than 45 years of experience, WSI is the industry leader in automated repairs for pressure equipment. WSI’s industry experience, global presence, and best-in-class execution is the key to delivering improved plant reliability safely and effectively.

WSI has the mission to advance innovation for global infrastructure through specialized industrial technologies. Our people empower and define who we are. Our shared values are the foundation for building strong, trusting relationships with our employees, stakeholders, and customers. We're small enough for your ideas to make an immediate impact and large enough to offer you opportunities to grow professionally at any stage of your career.

In the role of Union Reporting and Benefits Administrator, you will own the end-to-end union reporting process and support the administration of employee benefits programs. You will ensure all union-related reports and remittances are accurate, compliant, and submitted on time, while also maintaining the integrity of benefits data, enrollments, and vendor coordination.
This role serves as a key partner to HR, Payroll, and Finance, acting as a centralized point of coordination for union reporting, benefits administration, audits, and process improvements. You will play a critical role in ensuring compliance, resolving discrepancies, and driving operational efficiency across both union and benefits functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Compile, validate, and reconcile monthly union reporting data, including hours, wages, and benefits.
Prepare and submit accurate and timely reports to all applicable union agencies and funds.
Ensure accurate reporting of hours for all applicable employees, including those on Alumni Agreements.
Coordinate and initiate remittance payments (check requests) with Finance to ensure alignment with reporting timelines.
Ensure union vacation reports are completed and submitted prior to applicable deadlines (e.g. Vacation Fund fiscal year-end).
Serve as primary owner for union audits, including preparing documentation, responding to auditor inquiries, and coordinating with internal stakeholders.
Act as a point of contact for unions and internal stakeholders to resolve reporting discrepancies and inquiries.
Monitor and communicate local union rate and benefit changes to ensure accurate system updates.
Administer day-to-day employee benefits programs, including enrollments, changes, and terminations in accordance with plan rules and timelines.
Maintain accurate benefits data within HRIS and ensure alignment with payroll deductions and reporting.
Partner with Payroll to validate benefits deductions and resolve discrepancies.
Support open enrollment processes, including system updates, employee communications, and issue resolution.
Coordinate with external benefits vendors and brokers to address escalations, eligibility issues, and plan administration needs.
Assist with benefits-related compliance requirements, including documentation, reporting, and audit support.
Respond to employee inquiries related to benefits in a timely and professional manner.
Collaborate with HR, Payroll, Finance, and external partners to streamline union reporting and benefits administration processes.
Identify and implement process improvements to enhance data accuracy, compliance, and operational efficiency.
Support documentation of standard operating procedures (SOPs) for union reporting and benefits workflows.
Ensure data integrity across systems (HRIS, Payroll, and reporting tools) and proactively address inconsistencies.
Perform other duties as assigned to support departmental and organizational objectives.

WORK ENVIRONMENT

General office environment.
Occasional lifting or carrying of training materials, files, or office supplies (up to 30 lbs).

About Avail Infrastructure Solutions

Avail Infrastructure Solutions builds and maintains the world's infrastructure. Our businesses -- Rig-A-Lite and WSI -- engineer and build custom solutions for our customers in the power generation, oil & gas, and industrial markets. Avail Infrastructure Solutions has over 1,100 employees and operates through a global network of strategically located manufacturing facilities.

Learn more at www.availinfra.com.

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- Avail Switchgear Systems has delivered customized high- and medium-voltage switchgear solutions for over 65 years. Our expertise spans every breaker manufacturer, making us a trusted partner in the industry.

- With 60 years of experience in custom-designed bus duct products, Avail Bus Systems is the preferred choice for medium and high-voltage bus systems worldwide.

- Avail Critical Power Solutions provides a full range of low voltage solutions to connect, protect, control, and measure a wide range of electrical applications that increase the reliability and capability of our customers’ facilities.

- Since 1938, Rig-A-Lite has set the standard for advanced explosion-proof lighting solutions for the world’s most challenging settings, including offshore rigs, production refineries, and chemical plants.

- WSI has a 45+ year history as a global leader of specialty welding and automated welding technologies and techniques across the industrial and energy markets. We offer unparalleled specialized installation, repair, and asset life extension services worldwide.

Industry

Manufacturing & Production

Company Size

51-200 employees

Headquarters

Suwanee, Georgia

Year Founded

Unknown

Website

availinfra.com

Social Media

Union Reporting & Benefits Administrator

Job Description

About Avail Infrastructure Solutions