University of Colorado Anschutz
Department: Office of Medical Education | Office of Undergraduate Education
Job Title: UME Curriculum Coordinator
Position #: 00852239 – Requisition #:40833
This position is responsible for supporting the day-to-day administrative operations of the medical student curriculum. The position will provide on-campus support of daily curriculum sessions, remote support of online learning, and planning support for functions like student scheduling and course material uploads. This position will support the execution of complex curriculum projects and will develop processes that align with University of Colorado (CU) and School of Medicine (SOM) policies, procedures, and accreditation standards.
The individual in this role will be relied upon to establish and maintain effective working relationships with a wide array of staff, faculty, and community partners. Relationship building, follow-up, and regular lines of communication are essential. The successful candidate will possess excellent communication and organizational skills as well as the ability to successfully manage multiple self-directed projects, which may, at times, have competing priorities.
Key Responsibilities:
Course Planning, Development, and Coordination (50%)
Attends planning sessions for curriculum groups to record actionable meeting minutes, collect resources and store them in centralized repositories, and conducts follow up on action items to ensure their timely completion.
Co-manages central email curriculum inboxes, addressing inquiries and routing requests as required with an emphasis on timely, high-quality service.
Confirms session schedules with Course and Content Directors. With support, builds the course schedule in advance of each course block and ensures it is published to student schedules.
In coordination with other curriculum coordinators, assists in uploading and auditing all course materials in Learning Management System (Canvas/Oasis) for various curricular events.
Ensures curriculum materials for each session are available to students in a timely and consistent manner, according to faculty specifications.
Manages assignments and grading, reporting late, missing, and incomplete assignments to faculty and grading committee as required.
Communicates with faculty stakeholders regarding scheduled learning events, student attendance, and grading requirements.
Maintain accurate planning documents, as well as course-specific file systems.
Coordinates the scheduling of rooms and event spaces for on-campus curriculum events.
Creates, sets up, and communicates online learning details for remote learning sessions.
Live Session Set Up and Support (30%)
Provides day-of support for various curriculum sessions across the Trek curriculum.
Collects necessary resources, course printouts, and other supplies to ensure each session is correctly supplied for student learning.
Greets guest faculty and assists them in navigating on the campus and finding their assigned rooms.
Learns IT functions of common learning spaces on campus to provide on-time trouble shooting for faculty and students.
Assists in the capturing of student attendance, reporting results to faculty leadership as required.
Attends live Zoom learning sessions and provides administrative support for small group breakouts, recordings, and technical functions (like screen sharing).
Resolves scheduling issues in collaboration with faculty in the event of instructor or facilitator absence.
UME Administration (20%)
Develop cooperation and cross-functional teamwork while participating in a group; working toward solutions which generally benefit all involved parties.
Establish and then document best practices and standard operating procedures relevant to core work responsibilities.
Support Office of Medical Education events and curriculum sessions as needed.
Adhere to University procurement processes and policies to support the purchasing of necessary supplies for UME curriculum activities.
Perform other duties as assigned by the Pre- and Post-Clerkship Curriculum Manager.
Work Location:
Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.
Why Join Us:
Why work for the University?
We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage
Qualifications:
Minimum Qualifications:
A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
In addition to the above, Intermediate level candidates need the following: A minimum one year of experience providing high-level administrative support in an academic environment.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
1 year of experience working at a higher education institution.
Prior experience working in an academic medical environment.
Familiarity with curriculum management and coordination.
Conditions of Employment:
Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
Knowledge, Skills and Abilities:
Proficiency with Microsoft Office software, especially Outlook and Excel.
Knowledge of learning management systems (i.e. Blackboard, Canvas).
Ability to align multiple, competing demands with established priorities, and enjoy the challenges of change.
Displays analytical and critical thinking skills to assist in resolving complex problems.
Effective and timely communications, with expectations of responses within two business days of email receipt.
Exemplary organization skills with an ability to work with little supervision independently and as a member of a team.
Excellent attention to detail with an emphasis on personal accountability.
Strong customer service disposition; able to effectively de-escalate frustrated or upset stakeholders.
Must be a quick learner who is able to grasp new concepts and then successfully implement them into core tasks.
How to Apply:
For full consideration, please submit the following document(s):
A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: Maggie Howard - maggie.howard@cuanschutz.edu
Screening of Applications Begins:
Immediately and continues until position is filled. For best consideration, apply by 2 weeks from posting date
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as
Entry
$45,017 - $60,323
Intermediate
$48,989 - $65,645
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Equal Employment Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.
Background Check Statement:
The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program
