Job Description

Staff Position Description

Position Title: Tumor Registrar Position Code: RegTumor-6175

Department: Cancer Center Safety Sensitive: YES

Reports to: Director/Supervisor Exempt Status: NO

REMOTE - Must be an Arizona Resident to work remotely

Position Purpose:

All KHI employees are expected to perform their respective tasks and duties in such a way that supports KHI’s vision of providing the region’s best clinical care and patient service through an environment that fosters respect for others and pride in performance.

Maintains a data system on patients diagnosed with malignancies. Retrieves, analyzes, and disseminates registry data in accordance with professional ethics.

Key Responsibilities [List of material responsibilities and essentials duties which must be completed in achieving the objectives of the position]

Level One: Non-Certified Tumor Registrar

· Identifies and reports all cases of malignant disease gleaned from various resources within the medical facility where patients are diagnosed and treated.

· Acts as a monitor for all cases of previously reported malignancies that are currently receiving cancer-related treatments within the medical facility.

· Abstracts core information from patient’s medical records including demographic characteristics of diagnosis, extent of disease and treatment within 6 months of diagnosis.

· A resource of accurate data for cancer programs, administration and multiple research investigations.

· Serves as a resource for department staff regarding questions, situations and/or problem solving.

· Provides technical skills and is a resource for those individuals documenting cancer-related information.

· Follows all living patients to obtain end-results information on the quality of life and length of survival per the American College of Surgeon’s standards.

· Produce disease index; identify, abstract and report all cases of malignant disease diagnosed within the facility according to the schedule set by ACR.

· Follow-up included in abstract 5th day of odd months. 98% of the time based on supervisory observation.

· Maintain registry statistics, annual reports, collection, preparation and reporting in a manner consistent with medical administrative, ethical, legal, and regulatory requirements.

· Completes daily and weekly back-ups.

· Demonstrates dependability and teamwork skills by following time clock procedures.

· Completing assigned duties in a safe, cost-effective manner.

· Controlling interpersonal differences; promoting cooperation with fellow employees.

· Maintains confidential information.

· Input from 2 to 4 Medical Records staff may be collected for review.

· Utilizes time in between regular duties to assist others 80-95% of the time.

· Attendance at mandatory department meetings and mandatory hospital meetings 85-90% of the time.

· Prepares charts for physician review at tumor board. Assist physicians during review.

· Attends tumor board meetings.

· Completes all elements of the Commission on Cancer accreditation requirements associated with tumor registry under the direct supervision of a certified tumor registrar.

Level Two: Certified Tumor Registrar

· Meets all of the Level One requirements.

· Provides direct supervision over non-certified tumor registrars.

· Completes all elements of the Commission on Cancer accreditation requirements required to be completed by a certified tumor registrar.

Qualifications [Statements regarding minimum educational and experience qualifications, required proficiencies with specialized knowledge, computer proficiencies, military service, required certifications, etc.]

· Requires knowledge of medical terminology, anatomy, tumor nomenclature, classification systems, as well as cancer treatment modalities.

· Must have awareness of ACOS and State requirements for an approved cancer program.

· Must possess good organizational skills, attention to detail, and the ability to accurately decipher questionable handwriting through analysis and deduction.

· Effective human relation skills are required for interfacing with all levels of contact.

· Must have adequately developed interpersonal skills; work independently; demonstrate behaviors consistent with those identified as confidential and core behaviors set forth by this medical facility.

Education: High school diploma or GED equivalent or college level education

Experience:

Level One Minimum of 2 years’ experience, or equivalent, in any medical related field

Level Two Minimum of 3 years’ experience, or equivalent, in cancer registry field

Certification:

Level Two Certified Tumor Registrar (CTR)

Preferences [Preferred attributes for the position which are not absolutely required in the minimum qualifications (i.e., multi-lingual, master’s degree)]

Special Position Requirements [Optional section: any travel, security, risk, hazard or related special conditions which apply to the position]

Exposure Categories

· Category II: Expected duties have possible, but not routine, potential for exposure to blood, body fluids or tissues

· Other Potential Hazard(s): Possible exposure to hostile individuals

Work Requirements [Optional section: work requirements for physical or other important issues which relate to the job]

· Must be able to speak, read and write English.

· Perform basic mathematical calculations.

· Meet deadline requirements of projects assigned.

· Work is performed in an office environment and/or remotely.

· Ability to accurately interpret medical terminology and statistical data.

· Ability to interact efficiently with physicians and multidisciplinary team members utilizing effective verbal and communication skills.

· Basic knowledge of computer, printer, photocopier, fax machine, calculator, telephone and answering machine.

· Position requires sedentary work, occasionally lifting 10 lbs. and carrying small objects short distances.

· Ability to site at a computer terminal 6 to 8 hours a day.

· Regularly needs to bend, stoop and reach to file charts.

Date Staff Position Description Created / Revised: 02/22/2019; 06/19/2020