Job Description

T&T - Executive Assistant (Term Hire) - MY (1 year contract)

Are you ready to unleash your potential?

At Deloitte, we offer a unique and exceptional career experience to inspire and empower talents like you to make an impact that matters for our clients, people, and community. Whatever your aspirations, Deloitte offers you a highly inclusive, collaborative workplace and unrivalled opportunities to realize your full potential. We are always looking for people with the relentless energy to push themselves further, and to find new avenues and unique ways to reach our shared goals.

Work you will do

An Executive Assistant plays a crucial role in supporting high-level executives by managing various administrative tasks. This role entails delivering comprehensive executive assistance to Senior Executive Directors.

Responsibilities:

1. Manage and maintain Partners schedules, appointments, travel, hotel and visa arrangements.

• • Scheduling appointments, calls and meetings, including internal and external logistics arrangements (off-site meetings) if required.
  • Arrange travel logistics, including hotel bookings, flights and Visa when required.
  • Working closely with mobility team to ensure compliance with the latest travel protocols.

2. Submit executives’ timesheets and expense claims.

• • Ensure timely submission of timesheets and expense claims via Concur for Executive Directors.
  • Answer and manage incoming queries related to consulting.

3. Schedule and coordinate calls, meetings/events, and meeting logistics.

• • Handle confidential materials as required.
  • Assist in compiling and producing meeting presentation materials. Prepare and edit correspondence & communication. File and retrieve documents and reference materials.
  • Attend meetings and accurately record meeting minutes when required.

4. Receive and interact with guests/visitors.

• • Provide executive assistance support to visiting Executive Directors, as needed.

5. Liaise with internal staff at all levels.

• • Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence;
  • Providing administrative support to the management team and other departments as required

Ad-hoc services

1. Support ad-hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors
2. Support Team Lead on Firm events

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associates across our firm are expected to:

• Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
• Respect the needs of their colleagues and build up cooperative relationships.
• Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
• Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
• Build productive relationships and communicate effectively to positively influence teams and other stakeholders.
• Offer insights based on a solid understanding of what makes Deloitte successful.
• Project integrity and confidence while motivating others through team collaboration as well as recognizing individual strengths, differences, and contributions.
• Understand disruptive trends and promote potential opportunities for improvement.

Requirements

• Education: Should possess at least minimum Diploma in business administration or a related field is preferred.
• Experience:
• • Proven experience as an Executive Assistant or a similar role. Preferable supporting a c-level executive with 3-5 years working experience.
  • Able to commence within short notice will be desirable.
• Skills:
• • Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills.
  • Ability to handle confidential and sensitive materials and critical assignments professionally.
  • Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
  • Excellent verbal and written communication skills.

• • Highly proficient in Microsoft Office and Concur
  • Resourceful and well-organized
• Personal Attributes:
• • Mature, responsible, and hard-working with a pleasant personality
  • A natural ability to prioritize, proactive and self-motivated
  • Flexibility and adaptability to changing priorities.

Due to the volume of applications, we regret that only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.

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