The Trust Portfolio Manager supports trust and fiduciary accounts by coordinating portfolio-related service needs and cash management activities in partnership with the firm’s external Registered Investment Advisor (RIA). This role does not provide discretionary investment management or create investment models; instead, the Trust Portfolio Manager serves as the primary trust department resource for portfolio implementation questions, cash and liquidity planning for distributions, and client education on investment-related topics consistent with governing documents, client objectives, and applicable fiduciary standards.
JOB SPECIFICATIONS:
- Education: Bachelor’s degree in finance, accounting, economics, business, or a related field, or equivalent combination of education and experience.
- Experience: 5+ years of experience in trust administration, wealth management operations, portfolio administration, trading support, or related financial services
- Certifications: CFP is preferred
ESSENTIAL FUNCTIONS:
- Coordinate cash needs for recurring and non-recurring distributions, taxes, fees, and other account obligations; recommend liquidity strategies to Trust Officers and coordinate timely funding.
- Initiate and monitor requests to the external RIA for cash raises (e.g., model-appropriate sales) and confirm settlement timing to meet distribution deadlines.
- Execute trades only as authorized (or coordinate trade execution with the external RIA/custodian, as applicable); review trades for accuracy, settlement, and alignment with account restrictions and documentation.
- Evaluate and coordinate in-kind transfers, security exchanges, and asset swaps within accounts (including cost basis considerations and restrictions) and partner with the Trust Officer, RIA, broker/custodian, and Operations to implement.
- Identify tax-loss harvesting opportunities and coordinate analysis and execution with the external RIA consistent with account objectives, restrictions, and documentation.
- Track CD and bond maturities, calls, and principal/interest cashflows; coordinate reinvestment or liquidity decisions with Trust Officers and the external RIA.
- Serve as the Trust department point of contact for corporate actions and proxy voting; coordinate elections, responses, and documentation in accordance with policy, deadlines, and account authority.
- Act as the primary Trust department resource for trade errors; investigate root cause, coordinate corrections with the RIA/broker/custodian and Operations, document outcomes, and escalate per policy.
- Act as the primary point of contact for the broker and custodian on portfolio/trading operations items, issue resolution, and service requests.
- Be available as a client resource to explain portfolio structure, model objectives, risk/return tradeoffs, fixed income/cashflow concepts, and market impacts using materials approved by the RIA and/or Trust department; escalate investment advice questions to the RIA as appropriate.
- Review account circumstances (governing documents, distribution requirements, tax considerations, concentration constraints, restricted assets) and communicate relevant constraints and account events to the RIA.
- Support account onboarding, investment objective/risk profiling workflows, model selection documentation, and change requests; ensure accurate and complete information is provided to the RIA for trading/rebalancing.
- Monitor and track account investment migrations (e.g., transitions to new custodian, model changes, legacy asset liquidation plans); communicate status, exceptions, and timing to stakeholders.
- Help identify and resolve portfolio-related exceptions (cash deficits, overdrafts, restricted securities, settlement issues, corporate actions, unusual activity) in coordination with Trust Operations and the RIA.
- Coordinate delivery and explanation of investment reports and performance information (as provided by the RIA/custodian) and assist Trust Officers in preparing for client reviews.
- Provide responsive service to internal partners and clients; track open items and follow through to completion.
- Maintain clear notes and records of requests, client communications, approvals, elections, and actions taken in accordance with department standards.
- Follow documentation and approval requirements for model selection/changes, tax-loss harvesting requests, asset swaps, corporate action elections, proxy voting, and distribution funding requests.
- Support audits/exams by providing requested documentation and explaining processes as needed.
- Be knowledgeable of bank compliance rules and adhere to Bank, Federal and State banking policies, procedures and regulations relating to this position
- Other duties assist with the business or operational needs of the Trust department
SKILLS:
- Client service mindset and professionalism
- Ability to collaborate across departments and with external partners
- Show sound judgement and appropriate escalation
- Organizational and follow-through skills
- Analytical thinking and problem-solving skills
- Understanding of rules and regulations governing instruments, applicable fiduciary standards, and internal policies and procedures with trading and trade related activities.
- Understanding and ability to maintain appropriate role boundaries: no creation of investment models/strategies outside of those provided by the external RIA and no discretionary investment decision-making beyond delegated authority.
- Familiarity with capital gains implications, tax-sensitive investing concepts, and trust accounting basics.
- Experience with corporate actions processing and/or proxy-voting administration
- Experience with fixed income trading support, maturity ladders, and cash flow forecasting
- Follow documentation and approval requirements for model selection/changes, tax-loss harvesting requests, asset swaps, corporate action elections, proxy voting, and distribution funding requests.
- Ability to maintain confidentiality of client information and comply with privacy and information security requirements.
RELATIONSHIPS:
- Responsible to the Director of Trust and Wealth Management for the fulfillment of functions and responsibilities.
- Contact with co-workers and the public in a professional manner that enhances the overall marketing effort of the bank.
- Required to collaborate, cooperate, and communicate with supervisors, co-workers and clients.
CORE BEHAVIORS for DELIVERING ON THE PROMISE:
- Be Genuine. Conduct yourself in a consistent, honest and compassionate manner at all times.
- Work Ethic Be willing to go the extra mile for the client, whether internal or external.
- Influence. Be an active player in participating, building and contributing to service.
- Continuous Learning. Commit to gaining knowledge, skills and experience on an ongoing basis in order to better serve the client, increase personal satisfaction and improve the Bank.
- Team Play. We win together. Individuality is encouraged to advance and enrich the work of the team.
- Problem Solving. Being creative, problem-solving mentality to every situation. See alternative, take initiative and assume responsibility for your actions.
- Communication. Keep other informed and up-to-date. Actively listen and learn from each other.
- Have a Sense of Community. We firmly believe that we’re only as strong as the communities we serve. Your involvement is an important part of who we are.
Oregon Pacific Bank is an Equal Opportunity Employer and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, age, religion, national origin, physical or mental disability, or veteran’s status.
