Job Description

Colliers is enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

Looking for a role where precision meets purpose and where your work genuinely keeps the wheels turning?

At Colliers, we’re more than just commercial property. We’re a connected team across Ballarat, Geelong, and Bendigo, working together to deliver outstanding outcomes for our clients. We’re now on the lookout for a sharp, reliable Trust Account Administrator to join our Real Estate Management team.

This role can be based in Ballarat or Geelong.

About the role

This is a key position supporting our property management teams across the region. You’ll be the backbone of our trust accounting function, making sure everything balances, runs on time, and meets compliance standards.

Your day-to-day will include:

• Managing daily receipting across multiple trust accounts
• Handling accounts receivable and payable
• Processing invoices for landlords and tenants
• Coordinating monthly and mid-month tenant invoicing
• Running weekly payment batches for landlords and creditors
• Completing end-of-month, bond, and buffer account reconciliations
• Supporting property managers with outgoings reconciliations and annual estimates
• Assisting the wider team with general operational support as needed

What success looks like

• Trust accounts are balanced daily with discrepancies identified and resolved quickly
• Invoices are processed accurately and on time
• Key dates and financial deadlines are consistently met

Qualifications

About you

You’re someone who thrives on accuracy and structure, but also enjoys being part of a supportive, fast-paced team. You take pride in getting the details right and understand the importance of compliance in trust accounting.

Ideally, you’ll bring:

• Previous experience in trust accounting or a similar finance role (real estate preferred)
• Strong attention to detail and organisational skills
• Confidence working with financial systems and processes
• A proactive, team-first attitude

Additional Information

Why Colliers?

• Work across a connected regional network spanning Ballarat, Geelong, and Bendigo
• Join a collaborative, down-to-earth team culture
• Enjoy birthday leave to celebrate your day
• Monday to Friday schedule — no weekend work
• Take part in quarterly team lunches, plus EOFY and Christmas events
• Access reimbursement for fitness memberships
• Benefit from flexible working arrangements
• Play a key role in supporting the success of our property management operations

If you’re looking for a role where your expertise is valued and your impact is visible every day, we’d love to hear from you.

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.