Job Description

The Truck Services Data Entry Specialist provides accurate, timely administrative and data management support to LV Petroleum's Truck Services department. This entry-level position enters, maintains, validates, and reports operational information while coordinating with field locations, vendors, and corporate partners. Success requires strong attention to detail, dependable follow-through, and intermediate Microsoft Excel skills.

Key Responsibilities

• Enter and maintain Truck Services operational data accurately and on schedule.

• Process and organize work orders, service records, invoices, maintenance documentation, and related records.

• Validate information for completeness and accuracy before entry into company systems.

• Update databases, trackers, and spreadsheets; identify and resolve routine discrepancies.

• Create and maintain Excel reports using formulas, sorting, filtering, conditional formatting, data validation, and pivot tables.

• Compile service, maintenance, inventory, and other operational data for routine reporting.

• Reconcile information across multiple data sources and escalate unresolved inconsistencies.

• Maintain orderly electronic and physical files and support audit-ready documentation.

• Communicate professionally with Truck Services locations regarding missing, incomplete, or inaccurate information.

• Provide responsive administrative support to Truck Services leadership and assist with special projects.

• Protect confidential company, employee, vendor, and operational information.

• Partner effectively with Accounting, Finance, Operations, and other corporate departments.

Requirements

Qualifications

• High school diploma or GED required.

• Entry-level candidates are encouraged to apply; prior administrative, clerical, customer service, or data entry experience is preferred.

• Intermediate proficiency in Microsoft Excel is required.

• Strong accuracy, organization, follow-through, and time-management skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Clear written and verbal communication skills.

• Working knowledge of Microsoft Outlook and Word preferred.

• Experience with operational, maintenance, service, ERP, or data management systems is a plus.

Required Intermediate Excel Skills

• Create and maintain organized spreadsheets and structured data tables.

• Use formulas and functions including SUM, AVERAGE, IF, COUNTIF, VLOOKUP, and XLOOKUP.

• Sort and filter large datasets and apply conditional formatting and data validation.

• Create and update pivot tables and basic charts for operational reporting.

• Import, clean, compare, and reconcile information from multiple sources.

• Troubleshoot common spreadsheet errors while protecting data accuracy.

Physical Requirements

• Prolonged periods of sitting and working at a computer.

• Ability to view computer screens and perform keyboard-based work for extended periods.

• Ability to occasionally lift up to 20 pounds.

Benefits

What We Offer

• Competitive salary, commensurate with experience, with huge potential for growth

• Comprehensive benefits package (health, dental, vision, 401(k), etc.)
• Stable, full-time opportunity in the growing petroleum and travel center industry

• Supportive team environment with opportunities for advancement

LV Petroleum is an Equal Opportunity Employer.