Job Description

Why this role exists

We acquire used powersports units directly from consumers through our Cash Offer program. Every acquisition is a payment, a payoff, an inventory receipt, and a cost event at once — and we are moving that process out of Sage and into Lightspeed so the entire transaction ties to the unit and the payment ties directly to the customer or lienholder.

When a payment is initiated from the ERP, the work is not finished. The disbursement has to be tied to what actually clears the bank, the clearing accounts have to be worked down, and the whole picture has to be proven at month end. This role owns that back end of the lifecycle — the daily cash entries, the clearing-account and bank reconciliations, and the close on these accounts.

What you will own

Daily cash and disbursement recording

• Tie each day's disbursements — checks cut, ACH and wires released — to the activity that posts to the bank account and record the daily cash entry.
• Move items out of the clearing account as they clear; track outstanding checks, in-transit ACH, and timing differences.
• Confirm every payment initiated in Lightspeed and the banking platform is accounted for, and flag anything that posted at a different amount than recorded.

Reconciliation and close

• Reconcile the vehicle purchase clearing account, payment clearing, and cash accounts monthly — proving that every payable created actually cleared the bank and every bank item maps to a recorded payment.
• Reconcile rebate and negative-equity receivables, including Authorize.Net collections, and clear them against the correct unit or program.
• Own month-end close on the accounts in your scope: supporting schedules, journal entries, and the reconciliation binder.
• Maintain a documentation trail from bank activity back to the originating transaction so any item can be reconstructed on request.

Exception research

• Research and resolve returned ACH, stale-dated or uncashed checks, duplicate payments, and misapplied funds.
• Track negative-equity receivables that have not yet cleared and surface lienholder payments that should remain on hold.
• Monitor aged or stuck items in the clearing accounts and drive them to resolution rather than letting them roll.

Process and systems

• Define and prove the reconciliation and close process for the new Lightspeed and JPMorgan cash flow as the purchase process migrates off Sage.
• Identify manual reconciliation steps that should be automated or systematized, and partner with Treasury to implement them.
• Write and maintain the desk procedures for the daily cash and reconciliation process so it survives turnover.

How this role grows

The first months are concentrated on the daily cash and reconciliation cycle because that is the immediate need and the fastest way to learn how units, cash, and the general ledger connect in this business. From there the scope broadens along whichever path fits the person:

• Technical accounting: owning a larger share of the close, inventory and cost accounting across the dealer network, reserve and rebate accounting, audit support.
• Treasury: cash positioning and forecasting, bank administration, floorplan and lender reporting, debt covenant support.
• Systems and process: reconciliation automation, close acceleration, and integration work across Salesforce, Lightspeed, and Sage.

Our Treasury function is small and builds most of its own tooling. Someone who wants to improve how the close and reconciliation run — not just run them — will find room here quickly.

Qualifications

What we are looking for

Required

• Bachelor's degree in accounting, Finance, or a related field, or equivalent experience.
• 2–4 years in accounting with hands-on reconciliation and month-end close ownership — bank reconciliations, clearing accounts, cash applications.
• Demonstrated comfort with high-volume, detail-critical reconciliation where an error moves real money.
• Strong Excel: lookups, pivots, and reconciling two systems against each other without manual eyeballing.
• Clear written communication. Much of this job is documenting why an item reconciles the way it does.

Preferred

• Experience reconciling a clearing or suspense account at volume and resolving aged items.
• Exposure to a mid-market ERP (Sage Intacct, NetSuite, Microsoft Dynamics) and comfort learning a DMS (Lightspeed).
• Banking-platform familiarity — reading bank activity, positive pay exception files, ACH returns.
• Dealership, powersports, automotive, or equipment industry experience.
• Any scripting, Power Query, or reporting-tool capability. Not required, but it will be used.
• CPA or CMA, or active progress toward one.

How you work

• You verify against the source — the bank record and the signed document — rather than the spreadsheet someone handed you.
• You escalate anomalies early instead of writing them off to force a reconciliation.
• You are comfortable when a process is mid-migration and the answer is not yet documented.
• You care that the numbers are right more than you care about being finished.

What success looks like

First 30 days — You own the daily cash entry — tying disbursements to bank activity and working the clearing account — and you understand why this seat sits outside the payment cycle.

First 90 days — Month-end reconciliations on your accounts are prepared on schedule. Returned ACH, uncashed checks, and unresolved clearing items are tracked and worked down rather than rolled.

First 6 months — The reconciliation and close process for the new Lightspeed and JPMorgan flow is defined, documented, and proven. Clearing accounts reconcile clean each month.

First 12 months — You have taken on a larger share of the close, and the reconciliation process you built runs well enough that someone else could be trained into it from your documentation.

Work Authorization

• Candidates must be authorized to work in the United States without current or future sponsorship.

Our Culture

• We operate in a fast-paced, performance-driven environment focused on accountability, ownership, and continuous improvement.

Equal Opportunity Employer

• RideNow is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status.