Job Description

A. PROFILE

Role Title: Treasury Senior Specialist

Reporting to: Treasury Manager

Division: Treasury

Department / Section: Finance

B. CONTEXT

Purpose The Treasury Senior Specialist is responsible for daily cash management activities and ensuring collections are properly reflected in various financial systems. This includes collection reconciliation, resolving collection issues, reporting and assisting the Treasury Manager with a range of tasks and projects.
Context The Finance Department sets the strategic direction and runs day-to-day operations of all finance, procurement and supply chain activities. The Finance Department also ensures the company growth plans are managed from a financial perspective and profit targets are achieved within an acceptable level of risk.

This role is part of the Treasury division of Finance and reports to the Treasury Manager. The Treasury supports U9's solid financial standing by ensuring that collections and payments are accurate, accounted for and made without delays.

C. ROLE ACCOUNTABILITIES

Collection reconciliation and monitoring

• Conduct daily reconciliation of collections between bank MIS, CRM software, billing system and SAP
• Verify that collections data from CRM is updated in billing systems & SAP on a daily basis and monitor the interface to ensure no gap in collection between various sources
• Reconcile collections data between CRM, Bank Deposits and SAP, ensuring all collections are accounted for and correctly recorded in treasury systems and interfaces
• Ensure that accounting of collections is recorded in appropriate General Ledger (Debtors/Advances/Security deposits)

Payment and collection issues

• Liaise with Product owners to clear unidentified collections and monitor unclear balances
• Handle refund processing and coordinate with checks disbursal points
• Track open and unresolved deposit requests by customers – both internal and external liaisons
• Follow up on open and unresolved deposit requests by customers
• Identify and resolve account discrepancies

Reporting and Analysis

• Provide inputs to accounting and treasury teams for reconciliation of debtors and cash flow forecast
• Ensure in-store petty cash amounts are within fixed limits
• Report outstanding balances from stores/franchises to top management
• Participate in internal and statutory audits and resolution of audit observations

Implementation of new billing system

• Support user acceptance testing and system integrators for new billing system implementation

D. KEY PERFORMANCE INDICATORS

• Timely and accurate month end closing
• Timely and accurate submission of daily/monthly reconciliations
• Clearing Variances on Bank Recon & AR Inter Bank
• Internal Audit – Closing of internal & external audit points
• Documentation of processes put on intranets

E. WORKING RELATIONSHIPS & DECISION MAKING

Interacts with:

Internal: Cross Functional Departments such as (B2B, S&D, Technology, HR, Legal), Internal Auditors
External: Respective Banks, External Auditors

Decision Making

Decision – Independently (Payments or Collection) and in conjunction with others – Manager & Senior Manager (Changes Roles & Responsibilities)

F. EXPERIENCE AND QUALIFICATIONS

Minimum Experience & Essential Knowledge

• 3 - 5 years' work experience in accounting, treasury or relevant financial field
• Working knowledge of SAP & MS Office
• Solid knowledge of cash management principles and optimizing cash balances
• Strong math and computer skills
• Exceptional attention to detail
• High level of accuracy, efficiency, and accountability
• Familiarity with Telecom practices and procedures preferred

Minimum Entry Qualifications

• Bachelor's degree in finance, accounting, business administration or relevant field from a recognized university
• Professional accounting qualifications such as ACCA / Dip IFR preferred but not mandatory